Overview
We are seeking a highly capable and motivated Executive Assistant to support senior leadership within our organization. This role is ideal for a proactive professional who is technically savvy, excels in advanced Excel, and thrives in a fast-paced, operationally driven environment. The successful candidate will be innovative, adaptable with working hours, and eager to build strong relationships across teams while growing alongside a dynamic company.
Key Responsibilities
- Provide high-level administrative and operational support to executive leadership
- Manage complex calendars, meetings, travel arrangements, and shifting priorities
- Prepare, analyze, and maintain reports, dashboards, and financial or operational data using advanced Excel functions (e.g., pivot tables, formulas, data analysis tools)
- Coordinate communication and workflows between executives, vessel operations, and shore-based teams
- Assist with special projects, process improvements, and data-driven initiatives
- Draft professional correspondence, presentations, and internal documentation
- Anticipate executive needs and proactively resolve issues before they arise
- Maintain confidentiality and exercise sound judgment in all matters
- Adapt to flexible working hours, including early starts or late evenings as operational needs require
Required Qualifications
- Proven experience as an Executive Assistant, preferably in maritime, logistics, manufacturing, or a fast-paced operational industry
- Advanced proficiency in Microsoft Excel (required)
- Strong technical aptitude with the ability to quickly learn new systems and tools
- Exceptional organizational, time-management, and problem-solving skills
- Excellent written and verbal communication abilities
- High level of professionalism, discretion, and reliability
Key Attributes for Success
- Innovative mindset with a desire to improve processes and workflows
- Flexible and adaptable, with a strong work ethic and availability as business needs evolve
- Relationship-focused, able to build trust and collaborate across diverse teams
- Curious, growth-oriented, and motivated to learn within a company that is expanding and evolving
Equal Opportunity Employer/Veterans/Disabled
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
Submit resume and salary requirements for consideration
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
