Provides a full range of professional support to the Board of Supervisors (BOS) and the Planning Commission (PC).
Specific duties include:
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Assists with the development of Board of Supervisors agendas and Board packages, including web and electronic board book versions, and supports related web postings.
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Maintains knowledge of Board package software and reviews Board items to ensure alignment with applicable Fairfax County codes, policies, and procedures.
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Participates in ensuring that all Board of Supervisors meeting materials, including agendas, draft board packages, and final board packages, meet applicable accessibility standards and legal requirements.
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Serves as the agency coordinator for Virginia Freedom of Information Act (VFOIA) requests and tracks all VFOIA requests received by the office. Maintains a working knowledge of County VFOIA procedures and processes.
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Responsible for entering meetings into the county’s Public Meetings calendar for the Board of Supervisors and the Planning Commission in accordance with VFOIA.
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Manages the county-wide distribution, receipt, and filing of Statement of Economic Interests forms (to include annual and monthly filings) in accordance with state law and County Code. Maintains a liaison with the Virginia Conflict of Interest and Ethics Advisory Council on matters related to filings.
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Tracks BOS and IDA members' VFOIA and COIA training. Notifies Clerk to Board and IDA members of upcoming required training and maintains records of compliance.
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Staff Planning Commission evening meetings.
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Conducts special projects at the direction of the division director and director
Required Knowledge Skills and Abilities:
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Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;
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Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
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Ability to identify possible solutions for solving business problems;
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Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations;
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Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency;
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Ability to communicate effectively orally and in writing;
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Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
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Ability to provide effective, professional, and responsive customer service
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Ability to exercise tact and discretion
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Ability to analyze and complete complex tasks, with limited direction
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Ability to multitask and handle competing tasks simultaneously in a deadline-driven environment
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Ability and experience meeting deadlines
Note: The assigned functional areas for the position are: logistics, public administration, and/or records management
MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for " Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area.
BRIDGE CLASS EMPLOYMENT STANDARDS: Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer. Must be able to work evening hours.
PREFERRED QUALIFICATIONS:
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Bachelor's degree in management, public administration, or related field
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Experience working directly with elected and/or appointed officials
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Experience working directly with Board, Authority, Commission, or Committee
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Experience with substantial scheduling and calendar management
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Experience with handling VFOIA requests
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Experience with web posting
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Proficient in Foxit and Microsoft Office (Word, Excel, and Outlook)
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Experience working with board package software such as Diligent Board Books compiling reports, correspondence, and packages for public meetings.
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Experience working with Sharefile.
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Experience managing financial disclosure processes including distributing forms, tracking submissions, and maintaining records.
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Strong skills and significant work experience in writing, proofreading, and editing, with attention to detail
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Excellent oral and written communication skills
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Successful experience in working both independently and as part of a team
PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature, however, visual acuity is required to read data on computer monitor; incumbent must be able to operate keyboard driven equipment. Ability to lift up to 15 pounds. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel interview and may include exercise.
Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314.
[email protected] EEO/AA/TTY.
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