Summary of Responsibilities
We are seeking a proactive, highly organized individual with strong interpersonal skills and a foundational understanding of financial accounting to serve as Practice Administrator for our busy and thriving ophthalmology practice. This role oversees all administrative, operational, and personnel functions within the practice. The Administrator reports directly to five physicians(the"Board") and is responsible for supervising all staff, managing payroll, ensuring efficient daily operations, and delegating authority and responsibilities as appropriate. We are looking for a committed long-term professional who is interested in growing with the practice and providing stable leadership for years to come. Pay commensurate with skills, hours, and experience.
List of Responsibilities/Duties
1. Financial and Practice Operations:
-Oversees and manages all payroll processes and all payments to vendors, ensuring accuracy, compliance and timely completion.
-Implements all approved financial policies as well as pertinent local, state and federal regulations pertaining to billing, allocation of payments, collections, write-offs, payroll, etc.
-Proactively reviews and optimizes the financial and operational performance of all entities, including billing, collecting, insurance processing, payroll, accounts payable, monthly accounting and daily cash management, to improve efficiency.
Prepares recommendations for an annual budget for all entities prior to each fiscal yar and compares budget to actual performance.
-Develops proposals for professional employment agreements, managed care programs and other contracts for services as needed.
-Reviews implementation of system-wide programs to assess quality, determine problem areas, develop recommendations, implement changes and assess results for improving the satisfaction of patients, managed care plans, employers, referring physicians and others.
-Reviews reports on appointment scheduling systems, patient follow-up systems and recall systems and makes recommendations to improve patient satisfaction.
2. Personnel:
-Oversees recruiting, orientation and personnel review programs to insure associates' understanding of Practice's mission and objectives and the importance of attitude, attendance, accuracy, appearance and aptitude in achieving the objectives.
-Enforces personnel policies for adherence and consistency.
-Maintains personnel records.
-Provides recommendations to the board of directors for any changes to personnel policies.
-Assists the board of directors in maintaining cooperative and productive relationships among the medical staff.
3. Administration of Related Entities:
-Serves as Administrator of Practice.
-Coordinates credentialing, marketing and plannin.
-Develops and maintains relationships with managed care plans to develop new business.
-Remains up to date on all federal, state and local laws and regulations and present any needed changes or recommendations to the Board.
-Coordinates meetings of the management team and the doctors as needed.
-Coordinates and negotiates with external consultants on on-going projects and contracts.
Minimum Background Requirements
-Prior experience in medical group practice strongly desired.
-Working knowledge of Medicare, Medicaid, commercial insurance, managed care plans and medical compute billing systems.
-Financial skills and sufficient knowledge of accounting to direct the operation of a computerized general ledger, A/P, A/R payroll and patient management system.
Minimum Demonstrated Skills
-Demonstrated excellence in management, leadership and organizational skills.
-Demonstrated excellence in communications skills.
-Demonstrated ability to effectively convey ideas and information.
-Demonstrated ability to work cooperatively with others.
-Demonstrated ability to successfully work with physicians and office personnel.
-Must be very positive and enjoy working towards difficult goals.
-Must be a creative idea-generating individual with excellent follow-through abilities.
-Must have a track record as a self-starter, capable of taking initiative, working independently, delegating effectively and achieving beneficial bottom-line results for the organization.
The Americans with Disabilities Act requires that reasonable accommodations be made for qualified individuals to help perform the required duties and tasks of the position. Please let us know at the time you apply for a position if you will need any special accommodations.
Job Type: Full-time
Benefits:
- 401(k)
- Employee discount
- Health insurance
- Paid time off
Work Location: In person
