Job Overview
We are seeking a highly organized and detail-oriented Administrative Professional to join our dynamic team. This role is essential in ensuring the smooth operation of our office and providing exceptional support to our community. The ideal candidate will possess strong communication skills, a proactive attitude, a passion for Somerset, and the ability to multitask effectively in a fast-paced environment.
Administrative Professional
The Administrative Professional performs administrative work providing essential administrative support to our team. This position involves a diverse range of responsibilities, including managing logistics for meetings and events, handling bookkeeping tasks, supporting programs, community reporting, grant reporting, day-to-day program support and fulfilling clerical duties.
Essential Functions
Operational Support:
- Gets mail daily, sorts it, scans checks and bills
- Enter checks, bills, and deposits into quickbooks
- Follow appropriate financial protocol
- Answers phone calls and messages and manages the phone system
- Answers and distributes incoming emails from general account and calls to the Somerset, Inc. office
- Makes arrangements and sends reminders for Somerset, Inc. Committee meetings
- Stays on top of and mails thank you letters, checks, payments, etc..
- Operates Somerset, Inc. office equipment and services effectively
- Performs other operational tasks as assigned by the Executive Director
Administrative Support:
- Gains and maintains a knowledge of grant and sub-grant programs and their requirements
- Assists in processing sub-grant and grant applications and awards, ensuring all items are accounted for and properly filed
- Assists in preparing grant final reports, maintaining meticulous systems of organization and tracking grant expenditures
- Inventories, maintains, and updates Somerset, Inc. printed and video material
- Obtains and keeps accurate community records and reports to Pennsylvania Downtown Center on a quarterly basis
- Updates metrics for events and activities
- Maintains, updates, and organizes all Somerset, Inc. files and retrieves them upon request
- Performs other administrative tasks as assigned by the Executive Director
Job Qualifications:
- Possess a Bachelors, Associates, or relevant education in an office environment, preferably in a nonprofit setting.
- Exhibit a proactive and adaptable approach to office management, with a willingness to take on new program challenges
- Maintain excellent computer skills including proficiency in MS Office applications, Quickbooks, and Google Docs. Experience with other platforms is a plus.
- Demonstrate the ability to maintain accurate and well-organized files and records
- Be able to accomplish repetitive tasks without direction
- Maintain a positive attitude and a growth mindset in keeping with Somerset, Inc. culture
- Exhibit strong interpersonal communication skills with the capability to work well as a team and deal effectively and politely with the community
- Have knowledge and experience in bookkeeping and referrals that highlight attention to detail
- The ideal candidate will possess a commitment and understanding of 501c3 approach to community revitalization and the power of Main Street as an economic generator
- Driver’s license and personal transportation is required
Hours
This part-time or full-time position requires the employee to be available a minimum of 15 hours per week. Hours must be worked during “normal” work hours, generally between 8:30 am and 5:00 pm Monday through Friday at the Somerset, Inc. office, but may require occasional weekend and evening commitments.
COMPENSATION & BENEFITS:
The pay for this position shall be dependent upon the skills and experience of the person occupying the position.
Pay: $15.00 - $21.00 per hour
Benefits:
- Professional development assistance
Ability to Commute:
- Somerset, PA 15501 (Required)
Ability to Relocate:
- Somerset, PA 15501: Relocate before starting work (Required)
Work Location: In person
