Job Summary
We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support various administrative functions, enhance customer interactions, and contribute to a positive workplace environment. This paid position offers an exciting opportunity to develop your office management skills while supporting a collaborative team dedicated to excellence.
Responsibilities
- Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service with professional phone etiquette
- Perform data entry and maintain accurate records using spreadsheets, Microsoft Office, Google Workspace, and other productivity software
- Handle filing, document proofreading, and ensure proper organization of all office files and correspondence
- Assist with calendar management, scheduling appointments, and coordinating meetings for staff or clients
- Support bookkeeping tasks such as invoicing, billing, and basic financial recordkeeping using QuickBooks or similar software
- Provide administrative support including Word processing, preparing reports, and managing office supplies
- Communicate effectively with clients and team members to facilitate smooth office operations and timely responses to inquiries
Qualifications
- Proven experience in office management or administrative roles with strong clerical skills and computer literacy
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, spreadsheets, and data entry tools
- Experience with QuickBooks or bookkeeping is preferred but not required
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Strong communication skills, including phone communication and client interaction; bilingual abilities are a plus
- Familiarity with multi-line phone systems, filing systems, and front desk procedures
- Previous experience as a medical receptionist, dental receptionist or personal assistant is advantageous
- Demonstrated technical proficiency in productivity software and general computer skills; attention to detail for proofreading and typing accuracy
Join us as an Office Assistant to be an essential part of our vibrant team! Bring your enthusiasm for organization, customer service excellence, and technical skills to help us achieve operational success while advancing your career in a supportive environment.
Pay: $14.80 - $28.66 per hour
Work Location: In person
