Job Summary
We are seeking a dynamic and detail-oriented Office Administrative Assistant to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support across administrative, clerical, and customer service tasks.
Responsibilities:
If they need supplies, they will be ordering supplies
If they need service from a 3rd party contractor, they will create a work order and that will create the PO that will go to the vendor
They will use MyBuy, Service insight
Entering work orders
Supporting another site as well but supporting them remotely
Must Have Skills:
Good administrative skills, typing, filing, being able to scan an email
Attention to detail
Good attitude good administrative skills
Nice to have skills:
If they have hospital or healthcare setting experience that would be a huge plus, experience with joint commission
Experience with MyBuy
Years of Experience:
Pretty open when it comes to experience, 5 years of admin experience would be ideal
Responsibilities
- Manage front desk operations, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Perform data entry and maintain accurate records using spreadsheets and productivity software such as Microsoft Office and Word processing tools
- Handle incoming and outgoing correspondence, including proofreading documents for clarity and accuracy
- Assist with office management duties such as filing, organizing supplies, and maintaining inventory levels
- Support client communication efforts by providing timely responses to inquiries and ensuring excellent customer service
- Coordinate appointments, meetings, and calendar schedules with strong organizational skills and time management
- Utilize QuickBooks for basic bookkeeping tasks, including invoicing, expense tracking, and financial record keeping
Experience
- Prior clerical or administrative experience in an office setting is highly preferred
- Demonstrated proficiency with Microsoft Office suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry tasks
Pay: $24.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
