Description:
Deadline: July 1, 2026
Salary: $21.62 to $23.52, Grade 4
Job Summary: Under the supervision of the Treasurer, performs accounting duties in the administration and maintenance of accounts payables and credit card processing procedures.
Job Duties:
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Responsible for Accounts Payable processing of contractor and vendor invoices, including General Ledger coding and reporting with a focus on accuracy and policy compliance.
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Perform routine accounting functions, including vendor maintenance, reconciliations, journal entries, expense tracking and report generation; as well as assist with month-end and year-end close activities.
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Assist with internal audits, external audits, and compliance reviews as needed.
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Coordinate with vendors to resolve billing or documentation issues.
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Process applications, requests, and claims for individuals seeking information or help regarding the county’s credit card system, transfer information from the credit card system to the county’s accounting system.
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Monitor authorized credit card usage in all departments to assure activities are performed in accordance with credit card usage policies, and procedures.
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Responsible for scanning and transferring paper invoices and documents to digital format for online storage.
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Receive and refer telephone calls, assist members of the public, verify deeds, collect tax payments, assist with elections, complete and process various applications and documents, and other general clerical duties.
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Collect money, issue receipts, balance and reconcile accounts, maintain, and disburse funds.
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File, retrieve, interpret information, and prepare reports from records. Distribute reports to appropriate people.
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Perform other duties as required or assigned.
Requirements:
Essential Knowledge, Skills & Abilities:
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Communication: requires active listening skills, the ability to communicate concisely both verbally and in writing.
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Customer Service: knowledge of the principles and processes for providing customer service, and meeting quality standards for services.
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Administrative: knowledge of administrative processes, procedures, or methods, and work experience with considerable knowledge, skill, and attention to detail.
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Multitasking: the ability to complete tasks in a reasonable timeframe, with accuracy, in a busy office environment.
Job Qualifications, Experience & Education:
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Requires a high school diploma or GED certification; two (2) years of work experience performing a variety of office support, clerical, or secretarial work. *Associate degree preferred.
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Additional education may substitute for the work experience required on a year-for-year basis.
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Preference will be given to applicants with prior experience in accounts payable or bookkeeping.
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Proficiency in the MS Office Suite or products, specifically, Excel and Word to efficiently perform the administrative tasks assigned to this position.
