We are looking for an Escrow Administrative Assistant to support residential and commercial real estate transactions in Laguna Woods, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable managing escrow documentation, deadlines, and communication across multiple parties. The person in this role will help keep files moving efficiently from opening through closing while maintaining accuracy and compliance throughout the process.
Responsibilities:
- Set up new escrow files and accurately record transaction details, client information, and supporting data in the appropriate systems.
- Draft, assemble, and process escrow-related paperwork, including instructions, revisions, disclosures, and settlement documentation.
- Request and examine title reports, payoff statements, and other property documents to confirm files are complete and ready for next steps.
- Communicate with buyers, sellers, lenders, agents, and title partners to obtain required information and keep transactions progressing on schedule.
- Arrange signing appointments and notarization activities, and verify that executed documents are properly completed and returned.
- Track key milestones, contract dates, and contingency periods to help ensure all transactional deadlines are satisfied.
- Review escrow files for completeness and accuracy prior to closing, resolving missing items or discrepancies as needed.
- Support final balancing activities, assist with settlement statement preparation, and help coordinate funding and timely disbursement of funds.
- Maintain well-organized electronic and physical records in accordance with company procedures and regulatory requirements.
- Follow up on outstanding conditions, missing documentation, and unresolved items to support a smooth closing process.
- At least 2 years of experience supporting escrow transactions or related real estate closing activities.
- Working knowledge of escrow processing, title coordination, and loan administration practices.
- Familiarity with real estate transaction documents, closing packages, and settlement-related records.
- Ability to manage multiple files at once while maintaining strong attention to detail and accuracy.
- Comfortable communicating professionally with internal teams and external parties, including clients, lenders, agents, and title companies.
- Experience reviewing documents for completeness, tracking deadlines, and resolving outstanding conditions.
- Proficiency with digital file management and standard office systems used in escrow or title environments.
TalentMatch ®
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