Executive Assistant to Attorney / Office Manager (Legal)
Position Overview
We are seeking an experienced, highly organized, and proactive Executive Assistant to support the attorney and oversee the day-to-day operations of our growing solo law practice. This is a multifaceted role that combines executive-level administrative support, legal assistance, office management, and client relations.
The ideal candidate is a resourceful professional who thrives in a fast-paced legal environment, enjoys taking ownership of projects, and can anticipate needs before they arise. This position requires someone who can work independently, maintain strict confidentiality, and serve as a trusted partner to the attorney while ensuring exceptional client service and efficient office operations.
This is an excellent opportunity for an experienced legal professional seeking a long-term career in a collaborative, hands-on law firm where your contributions have a direct impact on both client experience and firm success.
Key Responsibilities
Executive & Administrative Support
- Provide high-level executive support to the attorney, managing priorities and ensuring daily operations run efficiently.
- Manage attorney calendars, appointments, court appearances, deadlines, and scheduling conflicts.
- Coordinate meetings, consultations, and communications with clients, courts, opposing counsel, and third-party vendors.
- Screen phone calls, manage correspondence, and serve as the primary point of contact for the office.
- Anticipate attorney needs and proactively resolve scheduling and administrative issues.
Legal & Case Management
- Draft, proofread, format, and revise legal documents including pleadings, motions, correspondence, discovery, and court filings.
- Prepare, file, and manage documents through Massachusetts electronic filing systems while ensuring compliance with court rules and deadlines.
- Maintain case files, litigation calendars, and monitor statutory and court-imposed deadlines.
- Assist with case preparation for hearings, mediations, depositions, and trial.
- Conduct basic legal research and gather supporting documentation.
- Communicate with clients regarding case updates, document requests, and scheduling.
Office Management & Operations
- Oversee the daily operations of the office to ensure an organized, efficient, and professional work environment.
- Manage office supplies, vendors, equipment, and general administrative functions.
- Develop and improve office procedures, workflows, and organizational systems.
- Maintain organized physical and electronic filing systems.
- Assist with technology implementation and utilize legal software to improve efficiency.
- Support firm marketing efforts and social media initiatives as needed.
Client Experience
- Welcome clients and visitors with professionalism and empathy.
- Deliver exceptional client service throughout every stage of representation.
- Maintain confidentiality of all client and firm information.
- Build positive relationships with clients while serving as a trusted point of contact.
Qualifications
- Prior law firm experience as an Executive Assistant, Legal Assistant, Paralegal, Office Manager, or similar role preferred.
- Strong knowledge of the Massachusetts Rules of Evidence, the Massachusetts Rules of Civil Procedure, court procedures, litigation processes, and electronic filing systems.
- Experience drafting legal documents and managing court deadlines.
- Excellent organizational, time management, and multitasking abilities.
- Ability to work independently while managing multiple priorities in a small office environment.
- Strong leadership skills with a proactive, solutions-oriented mindset.
- Outstanding written and verbal communication skills.
- High level of professionalism, discretion, and attention to detail.
- Proficiency in Microsoft Office; experience with legal case management software preferred.
- Experience working on Mac computers is a plus.
- Familiarity with social media and office technology is a plus.
- Genuine interest in the legal profession and a desire to grow with the firm.
What We Offer
- Part-time position (20–30 hours per week)
- Competitive hourly compensation based on experience ($25–$30/hour)
- Day shift schedule
- Free garage parking
- Collaborative and supportive solo practice environment
- Meaningful work with direct impact on clients and on firm operations
- Opportunity for long-term professional growth and increased responsibility
Location: City of Quincy, Massachusetts 02169
Work Arrangement: In-person (Hybrid or remote not available)
Ability to Commute: Required
Pay: $25.00 - $30.00 per hour
Work Location: In person
