Apply at: https://pdcspas.com/careers
Position Summary *Salary based on experience.*
The Purchasing Coordinator supports and helps coordinate purchasing activities, inventory planning, vendor communication, purchase order management, and procurement follow-up to ensure materials, supplies, and inventory are available to meet production and operational needs. This role requires a stronger understanding of purchasing processes, inventory control, supplier coordination, and internal communication than an entry-level purchasing position. The Purchasing Coordinator works closely with the purchasing lead and/or manager, vendors, production, warehouse, and internal departments to help maintain accurate records, support cost-effective purchasing decisions, resolve order issues, and contribute to efficient supply chain operations.
Primary Responsibilities:
· Coordinate day-to-day purchasing activities in support of the Purchasing Manager, including purchase order preparation, processing, tracking, and follow-up.
· Review purchase requests, inventory needs, order quantities, pricing, vendor information, and delivery requirements for accuracy before processing orders.
· Monitor inventory levels, usage trends, reorder points, and material availability to help ensure appropriate stock levels are maintained for production and business operations.
· Communicate directly with vendors regarding pricing, availability, lead times, order status, delivery schedules, backorders, substitutions, and product information.
· Maintain accurate purchasing, inventory, supplier, pricing, and order records in company systems.
· Track open purchase orders and proactively follow up with vendors to support on-time delivery and minimize material shortages or production delays.
· Review order confirmations, packing slips, invoices, and receiving information to identify and help resolve pricing, quantity, delivery, or product discrepancies.
· Assist with inventory counts, cycle counts, stock organization, reconciliation of inventory records, and investigation of inventory variances.
· Help maintain vendor relationships by providing timely communication, accurate information, and professional follow-through.
· Prepare purchasing reports, inventory updates, vendor information, and order status summaries as requested.
· Support compliance with company purchasing procedures, approval processes, documentation requirements, and inventory control practices.
Qualifications:
· High school diploma or equivalent required; associate degree or coursework in business, supply chain, logistics, operations, or a related field preferred.
· Previous experience in purchasing, procurement support, inventory control, warehouse coordination, manufacturing, or administrative support preferred.
· Working knowledge of purchase orders, vendor communication, inventory records, order tracking, and basic procurement processes.
· Strong attention to detail with the ability to review pricing, part numbers, quantities, order confirmations, invoices, and inventory information for accuracy.
· Proficiency with Microsoft Office applications, especially Outlook and Excel; experience with ERP, inventory, or purchasing software preferred.
· Strong communication and follow-up skills with the ability to work professionally with vendors, internal departments, and team members.
· Ability to organize daily priorities, manage multiple open orders, track deadlines, and respond to changing business needs in a fast-paced manufacturing environment.
· Ability to maintain confidentiality, accurate records, and consistent documentation related to purchasing and supplier information.
· Ability to work independently while also following direction from the Purchasing Manager and supporting department goals.
· Ability to work in a manufacturing and warehouse environment, including exposure to production areas, inventory storage areas, moving equipment, noise, and varying temperatures.
· Ability to stand, walk, bend, reach, and move throughout office, warehouse, and production areas as needed to support inventory and purchasing activities.
· Ability to lift, carry, and move materials or inventory items up to 25 pounds, with assistance for heavier items as needed.
· Must be able to use a computer, phone, and standard office equipment for extended periods while also performing physical inventory-related tasks.
PDC Core Values Alignment
At PDC Spas, culture drives performance. This role must consistently model the following Core Values:
· Accountable – Takes ownership of purchase order accuracy, inventory follow-up, vendor communication, order tracking, and documentation to help ensure materials and supplies are ordered correctly, received on time, and properly recorded.
· Growth Mindset – Continuously develops purchasing, inventory, supplier coordination, ERP system, and problem-solving skills while seeking ways to improve purchasing accuracy, efficiency, cost awareness, and support for production needs.
· Team Player – Collaborates effectively with the Purchasing team, production, warehouse, accounting, vendors, and internal departments to support inventory availability, resolve purchasing questions, and keep operations moving smoothly.
· Dedicated – Demonstrates reliability, professionalism, attention to detail, and strong follow-through when managing open orders, tracking inventory needs, communicating with suppliers, and supporting daily procurement activities.
· Positive Attitude – Maintains a cooperative, solutions-focused approach when working with vendors and coworkers, especially when resolving delivery issues, discrepancies, shortages, or changing purchasing priorities.
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Purchasing: 1 year (Preferred)
Work Location: In person
