Overview
Florida Clinical Trials Group is seeking a proactive, highly organized, and detail-oriented Administrative Assistant to support daily administrative and operational activities.
The ideal candidate will be dependable, comfortable managing multiple priorities, and experienced using Microsoft Excel for data tracking, organization, reconciliation, and reporting. This position requires accuracy, professionalism, strong communication skills, and the ability to handle confidential information appropriately.
Strong proficiency in Microsoft Excel is required.
Duties
- Provide general administrative and operational support to the team.
- Perform accurate data entry and maintain records in Excel, Google Sheets, CTMS, and other internal systems.
- Organize and track receipts, invoices, vendor documentation, payment confirmations, and administrative files.
- Assist with basic reconciliations and identify missing or inconsistent information.
- Maintain calendars, schedules, tracking logs, electronic folders, and filing systems.
- Prepare routine emails, reminders, reports, and follow-up communications.
- Communicate professionally with employees, vendors, patients, and other business contacts.
- Support front desk, phone, document preparation, scanning, filing, and general office organization.
- Handle confidential information appropriately and complete other administrative tasks as assigned.
Experience
- Previous experience in an administrative, office support, operations, or data-entry role.
- Strong proficiency in Microsoft Excel, including formulas, filters, sorting, tables, and data organization.
- Proficiency with Microsoft Office and Google Workspace.
- Strong organizational, communication, data-entry, and time-management skills.
- Ability to manage multiple priorities, work independently, and maintain accuracy.
- Experience with QuickBooks, CTMS platforms, healthcare, clinical research, or medical offices is preferred.
- Bilingual English and Spanish skills are required.
We value energetic professionals who are eager to contribute their skills in office management, communication, and organization—helping us create a productive and welcoming workplace for everyone!
Pay: $20.00 per hour
Benefits:
Work Location: In person
