About the Role
We are seeking an Administrative & Finance Coordinator to support day-to-day administrative, scheduling, financial tracking, and invoice review tasks for a multi-partner program. This role requires strong attention to detail, excellent communication skills, and comfort working with spreadsheets, documentation, and multiple stakeholders.
Key ResponsibilitiesAdministrative Support
- Perform clerical and data-entry tasks.
- Coordinate meetings, manage calendars, and support scheduling needs.
- Communicate with internal teams and external partners via phone and email.
- Prepare reports, presentations, and administrative documents as needed.
Invoice & Financial Support
- Review invoices for accuracy and completeness.
- Request corrections or additional documentation from partners when needed.
- Submit invoices for internal approval and track payment status.
- Maintain an existing Excel-based budget tracking tool with monthly updates.
- Prepare basic financial summaries and expenditure reports.
- Assist with budget monitoring and documentation for internal reviews.
Reporting & Contract Support
- Compile monthly program updates and financial summaries.
- Assist with periodic reporting requirements and documentation.
- Support updates to partner agreements and administrative forms.
Qualifications
- Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
- Experience with basic accounting, invoicing, or financial tracking is preferred.
- Strong attention to detail and accuracy in reviewing documents.
- Excellent written and verbal communication skills.
- Ability to stay organized and manage multiple deadlines.
Ideal Candidate
- 1-2 years in an Accounts Payable (AP) position.
- Knowledge of using eCaps ERP or similar systems.
- Ability to maintain spreadsheets using formulas, pivot tables, etc.
Pay: $20.00 - $23.00 per hour
Expected hours: No more than 40 per week
Work Location: Hybrid remote in Los Angeles, CA 90007
