We’re looking for an Administrative Assistant who makes things happen.
Put your pride, passion, and perseverance to work! We’re looking for an Administrative Assistant who takes pride in doing things right, brings passion to supporting the team, and has the perseverance to keep things moving—even when the day gets busy.
We’re looking for a professional, positive, and proactive Administrative Assistant to join our team and provide essential support to management, project teams, and departments throughout the organization. This is a great opportunity for someone who enjoys variety, works well in a fast-paced environment, and takes pride in keeping things organized and moving forward.
What You’ll Do
As a key member of our office team, you’ll help keep daily operations running efficiently while serving as a welcoming first point of contact for visitors, customers, vendors, and incoming communications.
Your day may include:
- Providing administrative and clerical support to management, project teams, and departments.
- Preparing, organizing, distributing, and maintaining documents, reports, spreadsheets, correspondence, and presentations.
- Answering and directing phone calls, greeting visitors, assisting customers and vendors, and connecting people with the right team members.
- Responding to routine questions and helping ensure requests are handled promptly.
- Entering, updating, and maintaining accurate information in company systems, including invoices, timesheets, project information, employee records, customer information, and other business data.
- Assisting with invoice processing, purchasing documentation, expenses, and project records.
- Coordinating meetings, schedules, documentation, follow-ups, and outstanding administrative items.
- Maintaining organized electronic and physical filing systems and supporting document control.
- Researching information and compiling data for reports, projects, meetings, and management review.
- Preparing outgoing mail, email correspondence, shipping documentation, and other communications.
- Monitoring office supplies and helping maintain an organized, professional office environment.
- Assisting with office equipment and coordinating service or technology needs.
- Supporting meetings by scheduling, preparing materials, coordinating spaces, and distributing information.
- Assisting with special projects and initiatives across departments.
- Recognizing administrative needs and taking initiative to address them before they become problems.
- Handling confidential company, employee, customer, and project information with professionalism and discretion.
- Following company policies, procedures, and safety requirements.
- Pitching in wherever needed to help the team succeed.
What We’re Looking For
You’ll be a great fit if you are someone who:
- Has 3+ years of related experience and/or training, or an equivalent combination of education and experience.
- Has previous customer service experience.
- Has experience working in an office environment.
- Brings a positive, friendly, and professional attitude to work every day.
- Is highly organized and able to manage multiple priorities.
- Has strong communication, time-management, and problem-solving skills.
- Is accurate, dependable, and committed to meeting deadlines.
- Has a strong eye for detail.
- Can work independently while also being a collaborative team player.
- Takes initiative rather than waiting to be asked.
- Looks for ways to improve processes and make the office more efficient.
Why This Role Matters
Behind every successful team is someone making sure the details don't fall through the cracks. That's you.
From welcoming visitors and keeping information organized to supporting projects, coordinating schedules, and helping departments stay on track, your work will have a direct impact on how efficiently our organization operates.
If you're someone who enjoys being organized, helpful, dependable, and one step ahead, we'd love to hear from you!
Ready to be the person who keeps it all moving? Apply today!
RSR Electrical & Mechanical is proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Viocity Group.
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Work Location: In person
