Job Overview
We are seeking a dynamic and highly organized Senior Executive Assistant to provide exceptional support to our executive leadership team. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will also have Human Resources and Payroll experience, assisting with employee onboarding, personnel records, benefits administration, payroll processing, and HR compliance. The ideal candidate will demonstrate proactive problem-solving, impeccable organizational skills, and a positive attitude to help drive the company's strategic initiatives forward. If you thrive in a fast-paced environment and excel at multitasking with precision, this opportunity is perfect for you!
Responsibilities
- Manage and coordinate comprehensive calendars for C-suite executives, including scheduling meetings, appointments, and business travel arrangements with attention to detail and flexibility.
- Prepare, proofread, and transcribe documents, reports, presentations, and correspondence using Microsoft Office Suite and Google Workspace tools.
- Organize and facilitate company events, meetings, and conferences from planning through execution to ensure seamless experiences.
- Handle confidential information with discretion while maintaining the highest standards of professionalism.
- Assist with Human Resources functions, including onboarding new employees, maintaining personnel files, tracking employee records, benefits administration, and ensuring compliance with company policies.
- Process and coordinate payroll, including timesheet review, payroll data entry, maintaining payroll records, and working with payroll providers to ensure timely and accurate employee compensation.
- Assist with bookkeeping tasks such as expense tracking, invoice processing via DocuSign, and basic QuickBooks data entry to support financial accuracy.
- Coordinate project activities across teams by tracking deadlines, managing documentation, and ensuring timely completion of deliverables.
- Support office management duties, including filing systems, front desk responsibilities, managing multi-line phone systems, and overseeing office supplies inventory.
- Collaborate effectively with internal teams and external partners to streamline processes and enhance productivity.
- Use video conferencing software for remote meetings and ensure technical setup is flawless for presentations and virtual collaborations.
Experience
- Proven experience as an Executive Assistant or Personal Assistant supporting senior management or C-suite executives in a fast-paced environment.
- Minimum of 2–3 years of Human Resources experience, including employee onboarding, personnel documentation, benefits administration, and HR compliance.
- Experience processing payroll and working with payroll software such as Paychex, ADP, Paylocity, or similar payroll systems.
- Knowledge of federal and state employment laws, payroll regulations, and HR best practices is preferred.
- Demonstrated expertise in calendar management, travel arrangements, event planning, and project coordination.
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), productivity software, and video conferencing tools.
- Skilled in handling confidential information with integrity while maintaining excellent phone etiquette and professional communication skills.
- Familiarity with bookkeeping software such as QuickBooks; experience with data entry and basic accounting procedures is preferred.
- Exceptional organizational skills with the ability to prioritize tasks efficiently while managing multiple projects simultaneously.
- Excellent written and verbal communication skills, with strong proofreading and document preparation abilities.
- Ability to maintain strict confidentiality while working with executive, employee, HR, and payroll information.
Join us as a Senior Executive Assistant and become an integral part of our growing team. Bring your expertise in executive support, Human Resources, payroll administration, and project management to help our organization operate efficiently while advancing your career in a rewarding and collaborative environment.
Pay: $60,000.00 - $75,000.00 per year
Benefits:
Work Location: In person
