Job Summary
We are seeking an energetic and highly organized Personal Assistant to provide comprehensive administrative support to busy executives and teams. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and a proactive approach to problem-solving. Join us to be an integral part of a dynamic team committed to excellence and efficiency.
Responsibilities
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software
- Provide executive administrative support by preparing reports, proofreading documents, transcribing recordings, and handling correspondence with precision
- Organize events, meetings, and conferences from planning stages through execution, ensuring all logistics are seamlessly managed
- Handle office management tasks such as filing, data entry, managing multi-line phone systems, front desk duties, and overseeing office supplies
- Facilitate internal communication among teams and with C-suite executives to ensure clarity and timely information flow
- Assist with bookkeeping tasks using QuickBooks or similar accounting software; support invoicing, expense tracking, and basic bookkeeping activities
- Coordinate project activities across departments, track progress, prepare status reports, and ensure deadlines are met efficiently
Skills
- Proven experience as a Personal Assistant or Executive Assistant with strong office management background
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing tools such as Zoom or Teams
- Strong typing skills along with experience in transcription and proofreading for accuracy
- Knowledge of bookkeeping software like QuickBooks for basic financial record keeping
- Exceptional communication skills including phone etiquette and internal communication best practices
- Ability to handle confidential information discreetly while maintaining professionalism at all times
- Experience in event planning, project coordination, and managing executive calendars with attention to detail
- Technical proficiency in data entry, filing systems, office equipment operation, and working with multi-line phone systems
- Customer service orientation combined with a proactive attitude toward problem-solving and process improvement
Join us as a Personal Assistant to empower our leadership team through exceptional organizational support. Your dedication will help drive our success while providing you with opportunities for growth in a vibrant professional environment.
Pay: $120,000.00 - $150,000.00 per year
Work Location: Hybrid remote in Greenwich, CT 06830
