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Human Resources Assistant

City of Denton, TX -
Denton, TX

Job Details

Full-time
$22.27 - $28.96 an hour
11 days ago

Benefits

Mileage reimbursement

Qualifications

Microsoft Excel
Writing skills
Employee relationship building
Research
Administrative experience
High school diploma or GED
Documentation tools
Productivity software

Full Job Description

Summary

This requisition expires on August 5, 2026, but may close earlier if the position is filled prior to the expiration date.

Responsible for performing a range of administrative duties necessary to support administration and operations of the Human Resources and Risk Management, including managing personnel records retained by the Human Resources department.

Essential Functions and Other Important Duties

Essential Functions

Answers phones and routes callers to appropriate source; responds to general inquiries as needed; provides general information to employees and citizens. Assists with the daily administration of the Department such as opening and routing mail, making and distributing copies of departmental documents, and performing receptionist duties
Greets internal and external customers in-person and assist them as needed
Assists the Talent Acquisition team by verifying documents presented for appointments and making copies
Maintains records to include preparing, processing and auditing documents into the City’s digital imaging system including personnel documents, employee and retiree benefits, liability, workers’ compensation, secondary employment forms, subrogation claim files, and departmental processes documentation
Acts as the Department’s Timekeeper – records leave time usage and files payroll paperwork for the department bi-weekly
Coordinates new hire paperwork to ensure accuracy and completion of paperwork, i.e., I-9 compliance
Conducts employment verifications and assists in Open Records Requests
Creates new employee ID/access badges and ensures delivery to the new employee
Creates the employee records backup for essential personnel monthly
Works with Procurement to set up new vendors as needed
Prepares purchase requests, deposits, receiving reports, check requisitions, change orders, and receivables
Acts as the primary account representative/contact for the Department’s e-fax solution to include payment of invoices in a timely manner, ensuring staff has appropriate access, and ensures receipt of faxes to appropriate personnel
Coordinates with employees and maintains accurate documentation, agreements, forms, and reports for the City’s Tuition Reimbursement Program
Coordinates, plans, and books employee conferences for the Department, to include approval of the conference, conference registration, hotel accommodations, flight arrangements, travel advances, mileage reimbursement, assistance with expense reports upon return, and other travel/conference related requests as needed
Maintains regular and punctual attendance both in-office and remotely

Additional Duties:

Assists other Human Resource staff members with various HR related issues
Performs a variety of delegated research, tasks, and projects; prepares reports or other materials as required; documents and presents findings upon completion
Assists with special projects/events such as Employee Appreciation Day, Annual Service Awards Banquet, Seasonal Hiring Events, and/or Benefits and Wellness Fair as needed, may also serve on committees
Coordinates deliveries for the office such as water deliveries and scheduling shredding through the appropriate vendors
Must adapt to changing priorities and show a willingness to perform other duties as assigned
Performs other duties as assigned

Job Requirements

Minimum Qualifications/Acceptable Equivalency:

High school diploma or GED equivalent
Three years’ experience working in customer service-oriented office environment
Proficiency with Microsoft Office including Word and Excel
Outstanding written, verbal, problem solving, and organization skills

Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job

Core Competencies:

Ability to respond to complaints and accusations in a professional manner that addresses the complainant’s concerns without compromising the City of Denton’s liability or reputation
Ability to make discretionary decisions in keeping with the City of Denton’s policies and procedures
Ability to maintain confidentiality
Ability to communicate effectively both verbally and in writing
Ability to form and maintain effective relationships with coworkers and customers
Ability

Preferences:

Bilingual in Spanish and English
Previous Municipal experience
Previous experience in JD Edwards
Previous Human Resources experience
Previous records management experience
Experience with Laserfiche or other digital imaging systems

Conditions of Employment:

Must pass a drug test, criminal history background check, and social security number verification check

Environmental Factors and Conditions/Physical Requirements

Physical Requirements:
Overall Strength Demands: The italicized word describes the overall strength demand of the functions performed by the incumbent during a typical workday.

Sedentary – lifting no more than 10 pounds
Light – lifting no more than 20 pounds; carry up to 10 pounds
Medium – lifting no more than 50 pounds, carry up to 25 pounds
Heavy – lifting no more than 100 pounds, carry up to 50 pounds
Very Heavy – lifting more than 100 pounds, carry more than 50 pounds

Physical Demand Codes: The following describes if the incumbent is expected to exert the following physical demands during a typical workday and the overall frequency.

Codes for “how often”:
Y = Yes
N = No
E = extensive (100-70%)
M = moderate (60-30%)
I = infrequent (20-10%)
A = almost never (<10%)

Task Code:
1. Standing: I
2. Sitting: E
3. Walking: M
4. Lifting: I
5. Carrying: I
6. Pushing/Pulling: A
7. Overhead Work: A
8. Fine Dexterity: E
9. Kneeling: A
10. Crouching: A
11. Crawling: A
12. Bending: A
13. Twisting: I
14. Climbing: I
15. Balancing: M
16. Vision: E
17. Hearing: E
18. Talking: E
19. Video Display: E
20. Other:

Machines, Tools, Equipment and Work Aids:
The essential functions of this position require the daily use of a computer, telephone, copy machine, LaserFiche scanner, shredder, and fax machine.

Environmental Factors:
The essential functions of this position are performed in an office environment.

EEO STATEMENT
The City of Denton is an equal opportunity employer. It is the City of Denton’s policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity.

ADA/EOE/ADEA

This job description is not an employment agreement, contract agreement, or contract. Management has the exclusive right to alter this job description at any time without notice.

E-Verify:
The City of Denton participates in the federal E-Verify program in order to verify a new employee's authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.

Summary

Essential Functions and Other Important Duties

Job Requirements

Environmental Factors and Conditions/Physical Requirements

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