Facilities Coordinator Level 1 (Provisional)
GENERAL DUTIES
Studies, evaluates, and analyzes space utilization and requirements, consistent with the environmental and program needs of the CUNY location(s) being served. Performs consecutive services, develops specifications for appropriate furniture and equipment, and oversees installation. May utilize related technology and computer systems in performance of job duties.
There are two assignment levels in this title (Level 1 and Level2) representing work of varying degrees of difficulty and responsibility. All personnel perform related work.
The specification describes typical assignments for this title; related duties may be assigned as needed.
Assignment Level I: Tasks are performed under general supervision, with some latitude for independent initiative and judgment, as follows:
- Conducts field surveys to review and inspect CUNY facilities, obtains relevant data to evaluate current and future facility requirements, interprets organizational plans, and communicates with those who occupy and/or use facilities.
- Assures that all plans produced are accurate based on management guidelines and other information provided.
- Coordinates the work of dealers/suppliers, trade workers, consultants, contractors, vendors, and College personnel.
- Coordinates details of relocation of personnel, equipment, and materials.
- Meets with College personnel to survey, assess and identify specific program needs.
- Coordinates details of relocation of personnel, equipment, and materials.
- Oversees installation of furniture, finishes, and equipment.
- Performs studies of existing space and space layouts to determine opportunities for more effective and efficient utilization.
- Prepares reports and makes recommendations regarding space requirements.
- Evaluates space requirements, considering the environmental and program needs of the location being served.
- Develops computations and schematic layouts to reflect recommendations, using appropriate technology and standards.
- Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists.
- Makes recommendations regarding the replacement, repair, or redeployment of furniture and related equipment.
- Adhering to procurement policies, develops specifications for bidding and cost estimates leading to the purchase of new furniture and equipment.
- Creates work orders to define requirements for related improvements such as painting and carpentry work.
- Assists procurement personnel in completing the purchasing/contracting process.
- May provide input to, and assist, the Project Manager or General Contractor in projects involving construction.
- Prepares and presents progress reports.
- Maintains inventories and records regarding space utilization in a CUNY location, as well as furniture, equipment, artwork, and public fixtures within these spaces.
- Serves as the client contact for relocation requests.
- Assists procurement personnel in the development specifications for bidding, cost estimates and in completing purchasing/contracting process leading to the purchase of new furniture and equipment.
- Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists.
- Utilizes computer systems including office productivity, architectural design and drawing, facilities management, inventory control systems, in the performance of duties.
Assignment Level II: In addition to performing the work in Assignment Level 1, performs the following with limited supervision and considerable latitude for independent initiative and judgment, as follows:
- Prepares management reports summarizing conditions, needs, and plans.
- Collaborates with functional experts (i.e., Technology, Security, Maintenance) to understand issues, trends, and requirements.
- Creates College or Unit-wide space management plans, considering future needs as well as growth and economic factors.
- Interprets CUNY-wide and external standards; communicates standards to the College or unit.
- Develops local standards for space utilization, signage, furniture, and fixtures.
- Researches and provides input to management on best practices and trends in space management.
- Performs work in highly specialized and/or complex College environments, such as laboratories, media centers, and computer facilities.
- May develop local standards for space utilization, signage, furniture, and fixtures.
- Creates College-wide space management plans, considering future needs as well as growth and economic factors.
Knowledges Skills and Abilities
- Knowledge of relevant Federal, State, and City laws, as well as codes and standards that apply to interior spaces.
CONTRACT TITLE
Facilities Coordinator
FLSA
Non-exempt
CAMPUS SPECIFIC INFORMATION
"At Baruch College we believe that student success is everyone's responsibility "
Baruch College is ranked among the region's and nation's top colleges with over 23,000 students; considered one of the most ethnically diverse student bodies in the United States; and is composed of five buildings containing 1.47 million square feet of space and a public plaza. Baruch College Campus Facilities has over 140 administrative, professional, custodial, and trades staff. The Facilities Planning Office within the Campus Facilities is responsible for the College's planning, design, and construction projects. The Office also manages the space programming; enhancements and renovations throughout the campus; the annual capital plan submission; and signage. This position reports to the Facilities Planning Director.
Facilities Coordinator Level 2: Responsible for all maintenance related activities for each building on their respective campus. This includes but is not limited to:
- Coordinate multiple concurrent capital, DASNY-managed, and in-house renovation projects across Baruch College's five academic buildings and public plaza, serving as a liaison between Facilities, consultants, contractors, and campus stakeholders.
- Manage space planning, departmental relocations, office reconfigurations, and space utilization initiatives using Archibus, AutoCAD, and other facilities management systems
- Act as co-owner of Archibus, the colleges work request system. This includes but not limited to, review of work requests, coordination with senior leadership for approval, routing requests, customer service, tracking progress and close out. As co-owner of the Archibus system, act as the system administrator, coordinating with CUNY central and other groups. Responsibilities also include periodic review and edit of the existing Archibus policy and procedures manual.
- Conduct periodic site walk throughs of all buildings and grounds, creating work requests for identified building deficiencies in Archibus and following through to ensure each request is completed.
- Support campus-wide facilities improvement programs, including wayfinding, signage, furniture coordination, accessibility upgrades, and public space enhancements.
- Monitor project schedules, maintain project documentation, track milestones, and assist with procurement, budgeting, and operational planning to ensure successful project delivery.
- Coordinate with academic departments, campus trades, vendors, and external agencies to minimize disruptions, maintain operational continuity, and support the College's long-term facilities planning
- Provide assistance to the entire Campus Facilities and Operations team
- Provide input to the department strategic vision and goals as they align with the college specific strategic goals.
MINIMUM QUALIFICATIONS
Assignment Level 1
A baccalaureate degree from an accredited college or university and one (1) year of related full-time experience involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems; OR
Assignment Level 2
A baccalaureate degree from an accredited college and three (3) years of related full-time experience involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems; OR
English Language Proficiency: Demonstrated English language proficiency, including the ability to speak, read, write and understand English well enough to meet minimally acceptable performance standards set for job tasks.
Note: A Motor Vehicle Driver License valid in the State of New York, may be required for certain positions. If you have moving violations, license suspension(s) or an accident record, you may be disqualified. If appointed to a position requiring a Motor Vehicle Driver License, this license must be maintained for the duration of your employment.
COMPENSATION
New Hire: $65,573*
Incumbent: $74,100
- This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.
BENEFITS
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
HOW TO APPLY
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must attach a resume and cover letter.
CLOSING DATE
July 28, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 32470
Location: Baruch College
Job Type: Full-Time
