Job Summary
We are seeking a dynamic and highly organized Scheduling Coordinator to join our team! In this vital role, you will manage appointment scheduling, coordinate calendars, and ensure seamless communication between clients and staff. Your proactive approach and excellent organizational skills will help optimize daily operations, enhance customer satisfaction, and support our commitment to delivering exceptional service. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced environment.
Responsibilities
- Manage and coordinate appointment schedules for single departments
- Communicate effectively with clients, team members, and external partners via phone, email, and messaging platforms to confirm appointments and relay important information
- Maintain accurate records of scheduling activities through data entry, spreadsheets, and document management systems
- Handle incoming calls using multi-line phone systems with professionalism, courtesy, and adherence to phone etiquette standards
- Support office management tasks such as filing, document proofreading, and organizing client files for quick retrieval and invoicing using QuickBooks
- Assist with front desk responsibilities including greeting visitors and providing excellent customer support
- Utilize technical proficiency with Microsoft Office (Word, Excel), QuickBooks, and other productivity software to streamline scheduling processes
Requirements
- Proven experience in office or administrative roles with strong clerical skills
- Excellent computer literacy with proficiency in Microsoft Office Suite, Google Workspace, spreadsheets, and data entry tools
- Strong organizational skills with the ability to multitask efficiently in a busy environment
- Exceptional communication skills—both verbal and written—with a focus on clear client communication and phone etiquette
- Bilingual abilities are a plus to serve diverse client needs effectively
- Experience with QuickBooks or bookkeeping is advantageous but not required
- Demonstrated ability to manage calendars accurately while prioritizing tasks for maximum productivity
Join us as a Scheduling Coordinator where your organizational talents will shine! Be part of a supportive team that values your skills while offering opportunities for growth. Your dedication will directly contribute to smooth operations and outstanding service delivery every day.
Pay: From $25.00 per hour
Benefits:
- Paid time off
- Retirement plan
Work Location: In person
