COMPANY OVERVIEW
Established in 2010, Neousys Technology (TPEX 6922) designs and manufactures industrial, rugged, and embedded computing systems with core expertise ranging from embedded computing to data acquisition and processing. Our dedication to innovating and integrating practical application-oriented functions sets us apart. Our products are ideal solutions for industrial automation, machine vision, in-vehicle, edge AI computing, surveillance, and video analytics. Our team in Wheeling, IL is dedicated to doing quality work with a strong focus on business growth and providing the best services to customers.
JOB TITLE - Order Processing Assistant, Temporary 6-Month Assignment
POSITION OVERVIEW
Join our team as an Order Processing Assistant in a temporary role supporting sales order processing, shipping, billing, and general administrative tasks. This position is ideal for someone who is detail-oriented, organized, and able to contribute effectively in a fast-paced environment. This is a temporary position with an expected duration of 6 months, with the possibility of extension based on business needs.
KEY RESPONSIBILITIES
1. Order Processing
- Process sales orders in the system with high accuracy.
- Prepare purchase orders for vendors and maintain related documentation.
- Enter data accurately and efficiently.
- File and organize order‑related records for easy reference.
2. Shipping
- Prepare all necessary documentation for shipments and coordinate shipping requests.
- Schedule pick-ups and trace shipments to ensure timely delivery.
- Prepare shipping notification with necessary documents.
- Maintain organized records of all shipping activities, including tracking and documentation.
3. Billing
- Create invoices, credit memos, and process credit card charges accurately with proper authorization.
- Respond to inquiries about invoices, payment methods, and due dates.
- Monitor customer credit limits, overdue balances, and ensure adherence to payment terms.
4. Administration
- Purchase, maintain, and manage inventory of office supplies, printer materials, warehouse items, and cafeteria supplies.
- Support marketing activities as needed.
- Maintain comprehensive records of documents for quick and easy access.
- Assist with various business matters and perform general office duties to support overall operations.
REQUIREMENTS
- Education: Associate degree or equivalent experience in a relevant field.
- Experience: Minimum 1 year of order processing and general administration experience, preferably in a manufacturing environment.
- Attention to Detail: Strong ability to ensure accuracy in all tasks.
- Data Entry Skills: Proficient in data entry and managing purchase orders, sales orders, and customer accounts.
- Computer Proficiency: Familiarity with ERP systems, QuickBooks, and MS Office Suite (Excel, Outlook, Word).
- Organizational Skills: Ability to manage multiple tasks effectively and maintain structured records.
- Time Management Skills: Able to prioritize work and meet deadlines.
- Reliability: Trustworthy with the ability to handle confidential information responsibly.
- Team Collaboration: Able to work collaboratively with internal teams, including colleagues at Neousys headquarters in Taiwan.
- Language Skills: Proficiency in Chinese would be a plus.
- Professional Demeanor: Friendly and professional attitude that contributes to a positive work environment.
- Cultural Awareness: Cross-cultural working experience is a plus, demonstrating adaptability and cultural awareness.
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
