Position Summary
The AR/AP Clerk owns the day-to-day transaction flow on both sides of the ledger: getting cash in the door and getting our vendors paid accurately and on time. This role sits at the center of our daily collections process and our purchase-to-pay cycle, working directly with the CFO, our sales team, our purchasing group, and our customers and vendors. It is a strong fit for someone who is organized, comfortable with high transaction volume, and confident picking up the phone.
Key Responsibilities:
Accounts Receivable
- Run the daily aging report out of the ERP and work the past-due list by priority tier; document every collection contact and next step.
- Contact customers by phone and email on past-due balances; secure payment commitments and follow through on them.
- Research and resolve short pays, deductions, pricing discrepancies, and disputed invoices in coordination with sales and customer service.
- Issue credit memos and process customer returns/RMAs per company policy.
- Escalate at-risk accounts to the CFO with a clear recommendation (payment plan, credit hold, collections referral).
- Maintain customer credit files: credit applications, references, resale/tax-exemption certificates, and credit limits.
Accounts Payable
- Perform three-way match of vendor invoices against purchase orders and receiving documents; resolve exceptions with purchasing and the warehouse.
- Code invoices to the correct GL accounts, departments, and locations; enter into the ERP accurately and on schedule.
- Reconcile vendor statements monthly and resolve open items, missing credits, and rebate/chargeback discrepancies.
- Serve as the primary contact for vendor payment inquiries.
- Assist with freight bill review and manufacturer rebate/co-op tracking.
General
- Support the CFO with ad hoc analysis, cash forecasting inputs, and audit/review requests.
- Maintain organized, retrievable documentation for all transactions.
- Recommend and help implement improvements to AR/AP workflows.
Pay: $24.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid sick time
- Paid time off
Experience:
- Accounts receivable collections: 2 years (Required)
Ability to Commute:
- Plainville, MA 02762 (Required)
Work Location: In person
