JOB Provide office, student, staff and faculty support for the Division of Visual Art & Design through secretarial duties and the facilities maintenance of dedicated art and design rooms, labs, equipment and materials, etc. EXAMPLE OF DUTIES
Under minimal supervision, perform duties including but not limited to:
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Answering Division phone calls
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Maintaining a physical presence on campus when required
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Directing and assisting walk-in traffic
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Fielding student, staff and faculty inquiries
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Communicating effectively through oral and written communication
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Creating and maintaining various documents and records
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Assisting with bookkeeping and accounting records/reports
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Assisting with personnel training initiatives and related records
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Tracking and ordering textbook inventories
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Facilitating student registration exceptions
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Managing and arranging display cases of student artwork
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Displaying announcements and advertisements for upcoming event
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Assisting with the annual student art showcase and other events
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Taking meeting minutes
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Filing Division documents, both electronically and physical
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Safeguarding confidential information
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Assisting with inventory of computers and office equipment
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Handling and distributing mail
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Updating and maintaining Division documents
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Maintaining/straightening assigned art classrooms/labs
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Reporting general Visual Art & Design facility problems
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Performing simple equipment and furniture repairs/replacements
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Performing other duties as needed and assigned
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Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College
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Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities
SUPPLEMENTAL INFORMATION
- Some college.
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Work experience in a College/University environment and/or some scholastic experience.
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1 years experience working in an office and/or customer service setting.
