SUMMARY:
The Executive Assistant is responsible for assisting with administrative functions and assumes other tasks as assigned by the Chief Executive Officer. The Executive Assistant may also provide support to the leadership team and during fundraising and awareness events as needed.
This position will exercise the organization’s “Mission Statement” to establish high personal standards of excellence and job performance.
The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform.
RESPONSIBILITIES AND STANDARDS
· Complete 30 hours of initial domestic and sexual violence training to become registered for privileged communication. Attend and document 16 hours of training each fiscal year in domestic violence, child abuse, elder abuse, and other issues that are pertinent to providing quality service to victims of which 8 of the hours each fiscal year will be on sexual violence.
· Work closely with the Chief Executive Officer to ensure efficient, business-like operations of the programs and office.
· Communicate clearly and concisely, both orally and in writing; provide information and assistance to employees in a helpful, courteous, and timely manner.
· Prepare employee greeting cards and other correspondence as required by the Chief Executive Officer.
· Plan, schedule meetings, appointments and make training and travel arrangements as needed.
· Write and/or type letters and other correspondence, including in-Center memoranda as requested by the Chief Executive Officer.
· Maintain an organized system of paper and electronic documents.
· Conduct research, compile reports, and assist in the compilation of statistical data.
· Maintain confidentiality of privileged information obtained in the course of work.
· Participate as needed and as time allows in Human Resources processing of new hire documentation and related tasks.
· Coordination of Board of Director’s meeting agendas, packets, minutes, to include committee meetings.
· Vendor Contact and Management of IT, copier(s), postage machine, and other vendors as determined.
· Point of contact and coordination of IT needs.
· Create monthly newsletter for staff.
· Annual update of Disaster Plan and oversees safety committee meetings.
· Open mail, distribute to staff, and immediate stamp endorsement on checks received in the mail.
· Take minutes during board and committee meetings that accurately reflect any action the board takes.
· Additional duties as assigned/ required.
QUALIFICATION REQUIREMENTS:
· College or equivalent work experience preferred.
· Enthusiastic solution-oriented professional who approaches challenges with a collaborative approach and focuses on continuous improvement.
· Information gathering and information monitoring
· Ability to prioritize and manage multiple projects simultaneously
· Strong organizational and planning skills with attention to detail and accuracy.
- Strong work ethic and dependability
· Ability to maintain confidentiality
· Excellent internal and external customer service skills to build a positive work environment.
· Excellent communication skills
· Writes clear reports and correspondence
· Experience with Microsoft products: Word, Excel, Outlook
· Experience with Adobe Acrobat
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DISCLAIMER NOTICE
The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment change.
We offer equal opportunity to all employees and applicants, without unlawful discrimination on the basis of race, religion, color, gender, height, weight, marital status, veteran status, national origin, age, genetic information, sexual orientation, gender identity, disability, pregnancy, HIV status, or any other protected status.
Job offers are contingent on the results of a nationwide fingerprinting/background check.
Pay: $20.00 - $22.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Location:
- Saint Augustine, FL 32086 (Required)
Work Location: In person
