Job Summary
We are seeking an energetic and highly organized Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and clients, manage a busy front desk, and provide essential administrative support across various departments. Your positive attitude, exceptional communication skills, and technical proficiency will help ensure smooth daily operations and foster a welcoming environment for all stakeholders. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and collaborative workplace.
Duties
- Greet visitors, clients, and vendors warmly, ensuring a positive first impression
- Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
- Handle incoming correspondence, emails, and inquiries with promptness and accuracy
- Maintain organized front desk operations, including scheduling appointments and managing visitor logs
- Perform data entry tasks using spreadsheets and productivity software such as Microsoft Office Word and Excel
- Support office management by coordinating supplies, maintaining filing systems, and assisting with administrative projects
- Assist with client communication and customer support to ensure high levels of satisfaction
- Utilize computer skills to prepare reports, documents, and presentations as needed
- Support team members with personal assistant tasks such as calendar management and travel arrangements
Requirements
- Proven clerical experience or office experience with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry
- Excellent computer literacy and technical proficiency in office productivity software
- Strong phone communication skills with the ability to handle multi-line phone systems confidently
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
- Demonstrated customer service experience with professional phone etiquette
- Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment
- Previous front desk or receptionist experience preferred but not required; training provided for the right candidate
- Ability to work independently while maintaining attention to detail and accuracy
Join us in creating a vibrant workplace where your organizational talents shine! This role is paid and designed for motivated individuals eager to grow their administrative expertise while supporting our mission of delivering outstanding service.
I am aware that the address of the location does not show. This is the address of the business: 1922 NJ-27 · Edison, NJ 08817
Pay: $18.00 - $20.00 per hour
Work Location: In person
