General Description:
MaGrann Associates is a forward-thinking leader in energy efficiency and green building consulting, specializing in multifamily buildings. With our headquarters in Mount Laurel, NJ, and locations in New York City, Washington DC, Connecticut and Boston, we serve the Northeast region with excellence in sustainable design and building performance solutions.
As we continue to expand our operations, we are seeking a Contract Specialist who will play a pivotal role on our Business Development team. This individual must possess exceptional written and verbal communication skills, be highly proficient in Microsoft Word, Excel and Outlook, and become proficient in the company’s Vantagepoint enterprise system, SharePoint, Docusign and other applications as applicable. Must be agile and independent while maintaining proposal and contract delivery timelines, with excellent attention to detail and ability to prioritize
Principal Duties:
Support proposal and contract functions of the Business Development team
Become well versed in existing and new service offerings in MaGrann’s service areas, as well as the standards and programs that define those services and our clients’ need for them
Provide excellence in client service, including proactive outreach to clients as needed to determine proposal/contract status, identify issues and/or respond to questions in order to maintain engagement and sales momentum
Communicate with clients on new proposal requests including discovery, data gathering and compilation of qualifications submittals as needed
Initiate proposal pricing by completing the discovery process (defining the project details, gathering relevant input from Ops & Program Development, and defining the scope of work)
Coordinate with and support other team members in their preparation of proposals and contracts
Support internal process flows for review and approval of proposals and contracts
Support related client communications including proposal review meetings and follow-up
Initiate new projects in Vantagepoint and support detailed information exchange for handoff from BD to Operations.
Track and manage all stages of proposal/contract activity in Vantagepoint, SharePoint, Docusign and/or Excel or other application(s) as applicable, providing data and reports to others as needed
Participate in company and team meetings as required
Knowledge, Skills, and Abilities:
Bachelors degree or equivalent experience in sales administration, client account management or project management
Must be highly proficient in Microsoft Word, Excel and Outlook and become proficient in Vantagepoint, SharePoint, Docusign and other applications as applicable
Possess exceptional written and verbal communication skills
Outgoing and comfortable interfacing with a variety of clients via phone, email and virtual platforms
Supplemental Information:
Hourly/non-exempt position with typical hours 9:00am – 5:00pm
Office based in Mount Laurel, NJ with flexibility for work from home by arrangement
Annual performance and merit review
At MaGrann, we are committed to a diverse, inclusive, and equitable workplace. We believe our diversity creates value for our employees, workplaces, and the communities we serve. We strive to hire great people from diverse backgrounds, and we are stronger for it. We want our employees to thrive, feel valued and respected, and therefore encourage a culture of learning, acknowledging, and celebrating individual uniqueness. We are proud of our practices and the equal opportunity for employment and advancement we foster across the organization.
All qualified candidates will be considered. If you have an interest in this position, please send your resume and cover letter to [email protected]
