Job Overview
We are seeking a highly organized and proactive Office Manager/Bookkeeper to join our dynamic team. This role is essential in maintaining smooth office operations while managing financial records with precision. The ideal candidate will possess strong administrative skills, technical proficiency, and a keen eye for detail, ensuring that daily office functions and bookkeeping tasks are executed efficiently. This position offers an excellent opportunity for an individual who thrives in a fast-paced environment and is committed to supporting organizational success through effective office management and accurate financial oversight.
Responsibilities
- Oversee daily office operations, including managing multi-line phone systems, front desk duties, and customer service interactions.
- Maintain organized filing systems, handle data entry, and perform clerical tasks with accuracy.
- Manage calendar scheduling, appointments, and coordinate meetings to optimize productivity.
- Utilize QuickBooks and other productivity software to perform bookkeeping duties such as invoicing, expense tracking, and bank reconciliations.
- Handle client communication via phone and email with professionalism and courtesy, ensuring excellent customer support.
- Prepare reports using spreadsheets and Microsoft Office tools; proofread documents for accuracy.
- Manage office supplies inventory, coordinate maintenance needs, and ensure a well-functioning work environment.
- Support administrative functions including document processing, proofreading, and filing.
- Assist with personal assistant tasks as needed to support team members’ schedules.
- Maintain confidentiality of sensitive information related to financial records and client data.
- Use Google Workspace applications for collaboration and document management.
Skills
- Proficiency in QuickBooks Online accounting software; previous bookkeeping experience is essential.
- Strong computer literacy with expertise in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent organizational skills with the ability to multitask effectively in a busy office setting.
- Demonstrated experience in office management, clerical work, and administrative support.
- Exceptional phone etiquette with experience handling multi-line phone systems and front desk responsibilities.
- Bilingual abilities are preferred to serve diverse client needs effectively.
- Skilled in data entry, proofreading, filing, and maintaining accurate records.
- Effective client communication skills coupled with a professional demeanor.
- Knowledge of medical or dental receptionist duties is advantageous but not required.
- Strong time management skills to prioritize tasks efficiently while maintaining high productivity levels.
This position is integral to ensuring the seamless operation of our office environment while providing vital financial support through meticulous bookkeeping. We welcome candidates who are dedicated professionals eager to contribute their skills within a collaborative team setting.
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
