Job Overview
We are seeking a dynamic and organized Front Desk Receptionist and Office Coordinator to be the welcoming face and efficient hub of our office environment. This vital role combines front desk responsibilities with comprehensive office management duties, ensuring smooth daily operations and exceptional client support. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, including bilingual proficiency, to foster a positive experience for visitors, clients, and team members alike. Your proactive approach will help create a professional, organized, and friendly atmosphere that reflects our commitment to excellence.
Duties
- Greet visitors warmly, manage check-in procedures, and direct them appropriately within the office
- Answer multi-line phone systems promptly with professional phone etiquette; route calls efficiently
- Manage incoming and outgoing correspondence, including emails, mail, and packages
- Maintain organized filing systems, perform data entry, and ensure accurate record keeping using Word processing and Google Workspace tools
- Coordinate calendar management for staff, schedule appointments, meetings, and conference rooms
- Support administrative tasks such as proofreading documents, managing office supplies inventory, and assisting with bookkeeping using QuickBooks
- Provide exceptional customer service by addressing inquiries via phone or in person and supporting client communication efforts
Skills
- Bilingual proficiency to communicate effectively with diverse clients and team members
- Strong office management skills with experience in clerical duties and administrative support
- Proficiency in Google Workspace for document creation and data management
- Excellent computer literacy including data entry, filing systems, and familiarity with multi-line phone systems
- Outstanding organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Exceptional customer service skills coupled with professional phone reception and phone etiquette expertise
- Experience in calendar management, bookkeeping (QuickBooks), and basic bookkeeping practices
- Personal assistant experience or previous office experience that demonstrates multitasking capabilities
- Attention to detail in proofreading documents and maintaining accurate records
- Strong time management skills to handle multiple responsibilities seamlessly
Join us to be a key contributor in creating a welcoming environment while supporting the daily operations of our busy office. We value energetic individuals who thrive on organization, excellent communication, and delivering top-tier customer support. This paid position offers an exciting opportunity to develop your administrative skills within a vibrant team dedicated to professionalism and service excellence.
Pay: $20.00 - $25.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
