Description:
Welcome to your opportunity to change the world! If you have a servant’s heart and want to be part of something truly special, then Caritas Family Solutions needs you. We have been serving the people of Illinois since 1947 and have over 500 committed and mission-driven team members. At Caritas, we do not hire people for jobs; we find new team members for rewarding and life-changing careers that make the world better.
If you are kind, patient, and ready to make a difference, we would love to meet you!
Full-time employees are offered the competitive benefits outlined below:
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Generous Paid Time Off
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Paid training
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Health Insurance
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Dental and Vision
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Life insurance
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403(b) with company contribution 5%
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Tuition reimbursement
We know great candidates bring a wide range of experience. If you believe you can be successful in this role, we encourage you to apply — even if you don’t meet every qualification listed.
Department: Finance
Status: Full-Time, Non-Exempt
Reports To: Payroll Supervisor
Starting Pay: $22.00 - $23.00/hr
Position Summary: The Accounts Payable Specialist performs duties necessary to ensure all agency accounts are paid in a timely manner according to agency policies and generally accepted accounting principles. They are responsible for efficiently processing high volumes of accounts payable transactions, ensuring accuracy in invoice coding, vendor reconciliations, and payment processing. It involves maintaining up-to-date vendor records, managing weekly and monthly payment cycles, and responding promptly to vendor inquiries.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
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Process high volumes of accounts payable transactions efficiently in a fast-paced work environment.
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Reconcile statements from various vendors to ensure that all invoices are accounted for.
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Monitor deadlines diligently and ensure monthly EFT payments are made for various vendors.
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Ensure that all accounts-related documents such as invoices and receipts are accurately coded and processed.
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Handle vendor inquiries and payments timely and appropriately.
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Maintain accurate and up-to-date vendor records, including contact information, payment terms, and tax documentation.
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Review for accuracy of assigned accounts and departments on invoice including allocations.
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Process all accounts payable invoices into the accounting system.
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Process weekly check run and upload checks in to Positive Pay
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Ensure all processed invoices are scanned into accounting system
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Ensure that all appropriate staff are entered and/or terminated in company fuel program.
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Communicate with people outside the organization, representing the organization to customers, the public and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
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Provide information to supervisors, co-workers, and/or others by telephone, in written form, e-mail, or in person.
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Perform other duties as assigned.
Please note that the Responsibilities and Qualifications provide a general overview of the primary duties for this role and the basic qualifications. This is not intended to be a comprehensive list of all responsibilities, duties, and skills required.
Requirements:
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE REQUIRED/PREFERRED:
Degree/Field Required: Associates Degree required; related fields will be considered.
Additional Fields of Knowledge Important for the Role:
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Administrative and office procedures
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Customer service and donor engagement principles
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English language and professional communication
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Intermediate mathematics and data analysis
Experience Required: Minimum 2 years of experience in bookkeeping or accounting.
SKILLS REQUIRED:
Manager-specific: N/A
Basic: Strong reading comprehension, written and verbal communication skills, and ability to apply basic accounting and mathematical concepts effectively
Social: Ability to collaborate with internal teams, provide strong customer service, and understand and respond appropriately to others’ needs
Problem Solving/Decision-making: Ability to prioritize tasks, meet strict deadlines, and make timely decisions in a fast-paced environment.
Proficient Computer Skills In: Microsoft Outlook, Database Management Software
Expert Computer Skills In: Excel
Resource Management: Ability to manage multiple vendor accounts, payment deadlines, invoices, and financial records while maintaining accuracy and compliance with agency policies. Ability to prioritize competing responsibilities, monitor payment schedules, and ensure timely completion of accounts payable processes.
Technical: Ability to process high-volume accounts payable transactions, reconcile vendor statements, code invoices accurately, manage EFT and check payments, maintain vendor records, and utilize accounting systems to ensure accurate financial reporting and documentation. Proficiency in accounts payable procedures, data entry, record management, and financial transaction processing.
VEHICLE RELATED REQUIREMENTS:
Access to reliable transportation: Required.
Access to a reliable automobile: Not Required but Preferred.
Proof of continued auto insurance: Not Required but Preferred.
Valid driver’s license: Not Required but Preferred.
Additional license requirements: N/A
DRUG FREE WORK ENVIRONMENT:
Caritas Family Solutions is dedicated to maintaining a safe, healthy, and productive environment for our clients and employees. As part of this, a strict drug-free workplace policy is maintained.
