Operations & Inventory Coordinator
Office and warehouse/production floor, approximately 50/50 split
A growing premier manufacturer of botanical oils and products company in Wheeling, IL is seeking a detail-oriented and dependable Operations & Inventory Coordinator to support daily operations across inventory, production, logistics, employee documentation, and office administration. This role is ideal for someone who is organized, hands-on, and comfortable working in both an office and warehouse/production environment.
Key Responsibilities
- Manage inventory processes and perform routine inventory audits to ensure accuracy
- Track and manage company assets and equipment, including routine audits and documentation
- Run and maintain production software from initial intake through finished goods sold
- Support production floor operations and communicate with team members to ensure workflow efficiency
- Assist with employee scheduling, PTO tracking, and staffing coordination
- Maintain employee documentation, including:
- Yearly open enrollment paperwork
- Incident reports
- Change order forms, including direct deposit, W-2, and insurance updates
- Coordinate logistics management, including shipment tracking, order flow, and communication with internal teams
- Maintain organized office filing systems and ensure documents are accurate and up to date
- Work closely with management to solve operational issues and improve daily processes
- Support both administrative and hands-on operational needs as required
Qualifications
- Bilingual highly preferred
- College degree preferred
- Minimum of 3 to 5 years of professional work experience with inventory management, manufacturing, order fulfillment, logistics, or warehouse operations
- Comfortable working in both an office and warehouse/production floor setting
- Experience using production, inventory, or operations software is preferred
- Strong attention to detail and ability to stay organized in a fast-paced environment
- Ability to manage multiple priorities and shift focus as needed
#HP
Pay: $60,000.00 - $62,500.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have experience working in a role that required both office-based administrative/inventory work and hands-on work on a warehouse or production floor?
Work Location: In person
