Assistant to the Project Manager
Museum Design & Exhibit Development
Southwest Museum Services
This Isn't Your Typical Office Position
Southwest Museum Services designs and builds museums and historical exhibits throughout the United States. Every project is unique, requiring organization, professionalism, and the ability to adapt as projects move from concept through installation.
We're looking for someone who wants more than a routine administrative position. You'll work directly with the Project Manager, becoming involved in nearly every phase of museum projects while helping keep multiple projects organized and moving forward.
Responsibilities
- Assist with museum proposals, presentations, and project documentation.
- Coordinate schedules, vendors, and client communications.
- Attend meetings with museum directors, architects, contractors, and board members.
- Travel to project sites for meetings and exhibit installations as needed.
- Review documents for accuracy and maintain organized project files.
- Help solve problems and keep projects on schedule.
- Learn the museum exhibit design and fabrication process from concept through installation.
Travel
Travel is an important part of this position and may include overnight trips and several consecutive days during exhibit installations.
We're Looking For Someone Who
- Is organized, dependable, and self-motivated.
- Communicates professionally and confidently.
- Thinks independently and enjoys solving problems.
- Adapts well as priorities change.
- Takes pride in producing quality work.
- Enjoys learning and being part of a small, respected company.
Our Work Environment
We're a small office with a casual, professional work environment where professionalism, personal responsibility, respect, common sense, and a strong work ethic are part of our everyday culture. Our team appreciates straightforward communication, accountability, and people who take pride in doing quality work. If those values reflect who you are, you'll likely fit in well here.
This Position May Not Be Right For You If
- You prefer repetitive office work.
- You dislike travel.
- You need constant supervision.
- You become frustrated when priorities change.
Confidentiality
Because you will work closely with company leadership, clients, project budgets, proprietary exhibit concepts, and business operations, confidentiality is essential. The successful candidate will be required to sign Confidentiality and Intellectual Property Agreements.
Why Join Southwest Museum Services?
This is an opportunity to build a career—not simply fill an office position. As you grow into the role, you'll become a trusted part of project planning, client relationships, and the continued success of Southwest Museum Services.
If you're dependable, enjoy learning, and take pride in your work, we'd like to hear from you.
How to Apply
To be considered for this position, please submit the following:
- A current resume.
- A brief cover letter explaining why this position interests you and why you believe you would be a good fit for Southwest Museum Services.
- A recent professional photograph. A simple business-style headshot is sufficient. Because this position involves representing our company and working directly with museum directors, architects, contractors, board members, and clients, a photo helps us associate applicants with their resumes during the interview process.
Please also answer the following questions:
1. What interests you most about this position?
2. Are you comfortable traveling overnight and occasionally spending several consecutive days on project installations?
3. Describe a time when you successfully managed multiple responsibilities or projects at the same time.
4. Which software programs are you most comfortable using (Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, etc.)?
5. What strengths would you bring to Southwest Museum Services?
Incomplete applications, including those missing the requested resume, professional photograph, questionnaire responses, or references, may not be considered.
Qualified candidates whose experience and qualifications best match our needs will be contacted to schedule an interview.
Pay: From $17.00 per hour
Language:
License/Certification:
- Driver License (Required)
Willingness to travel:
Work Location: In person
