Job Title: Parish Administrator
Job Reports To: Rector
Employment Classification: Part Time, Non-exempt
Hours per Week: 10
Summary
The duty of the Parish Administrator is to assist the Rector and other staff in the administration of parish worship and activities.
Essential Duties and Responsibilities
The Parish Administrator will meet at least weekly with the Rector to prioritize tasks, which include:
- Preparing weekly, seasonal, and special occasion bulletins
- Scheduling parish events and maintaining the church calendar
- Scheduling and sending weekly reminders to lay ministers
- Answering the mail and telephones
- Coordinate newsletters and other parish mailings
- Creating and completing various letters, mailings, reports and other information for the Rector, and other parish groups
- Maintain an organized and tidy office.
- Maintaining parish files and archives, including Vestry minutes and membership records
- assisting parish groups and parishioners as needed and as time allows
- Maintain inventory and order all facility and office supplies as needed, staying within budget.
- Arranging for altar flowers when needed
- Coordinating with the cleaning company to ensure the building is properly cleaned and maintained.
- Coordinate with payroll company for payroll.
- Coordinate with Cemetery committee concerning plot sales, openings, and closings
- Handle urgent and emergency situations as they arise
- Other duties and responsibilities as requested by the Rector
Qualification and Experience
The ideal candidate for this job:
- Must be able to pass all federal and state background checks and clearances prior to beginning employment
- Welcoming, helpful, and courteous to parishioners, visitors, and guests
- Be flexible and able to plan, organize and complete assignments with limited supervision and direction
- Has a knowledge of the Episcopal church and liturgy or willing to learn
- Has good computer skills and be able to learn and use the following software: Microsoft Office, Google Suite, Breezes CMS Constant Contact, Adobe Acrobat, Canva and our church website.
- Has good organizational skills
- Keeps parish financial and parishioner information in confidence
Times of work and leave
Hours for this position are flexible. We will work with the successful candidate to arrange working hours. The hours should be 2 three hour days and 1 four hour day with the days and hours consistent each week.
The Parish Administrator may work up to five additional hours per week during busy periods, with the prior approval of the Rector.
The Parish Administrator must arrive promptly and does not have a lunch break.
Compensation
The hourly wage for the position of Parish Secretary starts at $15 per hour and fluctuates with experience. The Parish Administrator may not volunteer his or her time to the parish.
Two weeks (20 hours) paid time off per year will be a benefit of this position. No paid time-off will be allowed during the first six months of employment.
There are no additional benefits for this position.
Review and Oversight
The Parish Administrator serves at the discretion of the Rector.
There will be an initial 90-day trial period. During this time performance deficiencies which remain uncorrected may result in the Parish Administrator being released without prior notification. At the end of the 90 day trial period an evaluation will be given.
Thereafter, evaluations will take place each January and July. The instruments of evaluation for this position include this letter, regular meetings with the Rector, and formal reviews twice per year with the Rector. The Rector and Parish Administrator agree to regular discussion: to establish and monitor goals; to isolate areas of conflict or disappointment as well as praise and success; and to clarify the expectations of all parties.
After the trial period at least two weeks’ notice will be given before dismissal—except in the case of “major infractions” which are cause for immediate dismissal. Two weeks’ notice is also expected upon resignation.
Pay: $15.00 - $20.00 per hour
Benefits:
Work Location: In person
