Job Summary
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This vital role combines financial management with administrative support, ensuring smooth office operations and accurate bookkeeping. The ideal candidate will be highly organized, tech-savvy, and possess excellent communication skills, both bilingual and monolingual candidates are encouraged to apply. You will handle a variety of clerical tasks, manage client and vendor communications, and maintain precise financial records using industry-standard software. This paid position offers an exciting opportunity to contribute to a growing organization while honing your administrative and accounting expertise.
Responsibilities
- Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
- Maintain organized filing systems for financial documents, contracts, and correspondence
- Handle multi-line phone systems with professionalism, providing excellent customer service and client communication
- Assist with office management duties such as supply ordering, calendar management, and scheduling appointments
- Support data entry efforts with high accuracy in spreadsheets and other productivity software
- Provide front desk support by greeting visitors, answering inquiries, and directing calls with proper phone etiquette
- Proofread documents for accuracy and clarity while ensuring timely completion of administrative tasks
Experience
- Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail
- Prior experience with QuickBooks or similar accounting software is highly preferred
- Familiarity with Microsoft Office Suite including Word, Excel spreadsheets, and data entry tools
- Excellent computer literacy with technical proficiency in office management tools and productivity software
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Bilingual abilities are a plus but not required; candidates should possess effective communication skills in English (and additional languages if applicable)
- Previous customer service or front desk experience emphasizing professional phone communication and client interaction
Join us to be part of a vibrant team where your organizational talents and technical skills will make a real difference! This role offers an engaging work environment focused on growth, collaboration, and excellence.
Pay: $17.00 - $22.00 per hour
Benefits:
- Employee discount
- Paid time off
- Referral program
Work Location: In person
