Job Summary
We’re looking for a proactive, detail-oriented Administrative Assistant who thrives in a fast-paced environment and enjoys being the person who keeps things running smoothly behind the scenes. In this role, you’ll partner with a collaborative team of administrators and business partners to support daily operations, employee experiences, and workplace needs.
This is a great opportunity for someone who is highly organized, resourceful, and passionate about providing exceptional support while managing a variety of responsibilities.
What You’ll Do
- Support workplace operations by managing equipment orders through internal ordering systems, tracking inventory, and distributing supplies as needed
- Help create a great employee experience by preparing new hire desk setups, ordering nameplates, and ensuring new team members have what they need on day one
- Coordinate team lunches, maintain snack areas, and support workplace events and activities
- Manage conference room calendars and scheduling needs
- Provide administrative support to team leaders, including potential calendar management responsibilities
- Collaborate closely with other administrative professionals to deliver seamless on-site support
- Handle multiple priorities with a high level of organization, accuracy, and attention to detail
What We’re Looking For
- 2–3+ years of administrative experience supporting teams in a professional environment
- A self-starter who takes initiative, anticipates needs, and enjoys solving problems
- Exceptional organizational skills with the ability to prioritize multiple requests and deadlines
- Ability to handle confidential information with professionalism and discretion
- Experience with calendar management, employee onboarding support, equipment ordering, and event coordination
- Familiarity with workplace collaboration tools such as Keynote, Slack, and calendar platforms
IND2
Pay: $22.24 - $27.24 per hour
Application Question(s):
- If selected, what is the earliest date you could start this position?
- Please provide 2–3 time slots (day/time) this week when you are available for a brief 10-minute introductory call.
- Please provide your current work authorization status (e.g., U.S. Citizen, Permanent Resident/Green Card holder, H-1B, TN, etc.)
- Compensation & Shift Agreement: The pay rate for this role is between $22 and $27. Within this range, what is your hourly pay expectation?
Work Location: Hybrid remote in Sunnyvale, CA 94085
