We are seeking a dedicated Front Office Coordinator to manage front office responsibilities and provide exceptional support to employees and guests. This role is pivotal in ensuring a smoothly operating office environment and coordinating company events.
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Serve as the primary on-site contact, welcoming guests and supporting employee needs.
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Maintain a clean and organized office environment, managing supplies and upkeep for both office locations.
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Coordinate with vendors and service providers to ensure office maintenance and issue resolution.
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Execute recurring and special company engagement events in collaboration with HR.
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Support logistics for onboarding and interviews, including access setup and site preparedness for new hires.
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Manage badge and keycard access, assist with security systems, and ensure building compliance.
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Track office supplies and expenses to facilitate accurate budgeting and ordering.
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Oversee office organization and space setup to meet team needs.
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Communicate office updates through internal channels effectively.
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Resolve facilities and IT issues on-site in coordination with relevant teams.
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Manage office priorities and adapt to operational changes, supporting additional locations as necessary.
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Excellent organizational and communication skills.
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Ability to manage multiple vendor relationships and office logistics.
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Experience with onboarding processes and security systems administration.
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1-3 years in office coordination, administrative roles, hospitality, customer service, or operations.
M-F 8:00 AM to 5:00 PM
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Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
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Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
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401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
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Short Term Disability Insurance.
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Term Life Insurance Plan.
For California Applicants:
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO) , and the California Fair Chance Act (CFCA).
This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.
