Job purpose
Reporting to the admin director, the Admin Assistant (AA) provides support with scheduling, communications, mails, meeting management, admin tasks etc. The AA serves as the primary point of contact for internal and external audiences on all matters for the Administration Department .
Duties and responsibilities
Plan and coordinate schedules and maintain calendar of appointments for Admin Dept.
Arrange travel plans, itineraries, and agenda.
Answering phone calls, assisting vendors and communicating on various platforms
Coordinating various staff/team assignments and events
Maintain and develop ongoing communication with vendors / staff.
Check mails for Admin Office
As requested, record meeting minutes and notes
Work closely and effectively with admin team, and keep them well-informed on upcoming commitments and responsibilities, follow up appropriately.
Complete Admin office expense reports in a timely manner.
Take notes and track follow up actions with staff and provide status updates to the Director.
other duties assigned by director.
Knowledge, Skills and Abilities
· Multi-tasking
· Detail orientated.
· Minimum typing speed 50 WPM
· Computer savvy and proficient with Microsoft Office programs
· Excellent phone etiquette and written communication skills
· Must be comfortable with both in-person and online communication.
· Self-motivated, highly organized, and strong attention to detail
Prioritizes conflicting needs; handles matters expeditiously and proactively; and follows through on projects to successful completion, often under deadline pressure.
Education and Experience Requirements
Bachelor Degree
Strong work tenure three or more years of experience supporting managers
Strong Analyze skills, proficient in the Microsoft Office Suite/Outlook
Prefer Bilingual in Chinese mandarin or Cantonese , not required
Physical requirements
Able to lift up to 20lbs.
Job Type:
Full-time Monday – Friday (8AM to 5PM)
Job Type: Full-time
Pay: $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Administration : 1 year (Preferred)
Ability to Commute:
- Ontario, CA 91761 (Required)
Work Location: In person
