Job Type
Full Time, Regular
Campus Location
WMU-Kalamazoo - Main Campus
Salary Range
Pay is commensurate with qualifications and experience, combined with an excellent benefits package.
General Summary
Supports departmental operations, including Accounts Payable, Payroll, Purchase Card, and Travel Card programs, while helping develop and maintain technical platforms for Payroll and Disbursements.
Major Duties
- Provides operational support for departmental staff and functions. Serves as the primary backup to leadership.
- Ensures quality delivery of customer support to the campus community. Coordinates production, system upgrades, maintenance, reporting, and enhancements.
- Processes, reconciles and records transactions.
- Maintains, creates, and files tax reporting records for miscellaneous payments and nonemployee compensation, ensuring accurate reporting and compliance with federal tax regulations.
- Resolves complex questions and issues related to the departments’ programs. Investigates errors, diagnoses problems, and recommends solutions.
- Develops and implements procedures and policies in accordance with governmental agency and regulatory mandates.
- Provides training on departmental policies and procedures to the campus community.
- Assists with the administration and operational support of the university’s corporate procurement card and travel programs, including supporting the administration of program contracts.
- Hires, trains and evaluates student employees.
Minimum Qualifications
- Bachelor’s degree in related field from an accredited institution, equivalent combination of education and experience.
- Five year’s relevant experience.
- Supervisory or lead experience.
- Experience in accounts payable, disbursements, payroll operational functions and technical system support.
- Experience with reconciliation, reporting, system testing and configuration.
Special Instructions to Applicants
- External applicants should use the WMU – Application.
- Internal applicants should use the WMU – Internal Application.
Additional Position Information
- Staff Compensation System pay grades and rates are available at: https://wmich.edu/hr/staffcompensation.
- Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, s://www.wmich.edu/hr/enrollment-staff.
Physical requirements and working conditions
- Office or other indoor work with the minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
- Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.
