Job Overview
We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth communication, efficient scheduling, and seamless administrative support. Your energetic approach and attention to detail will help foster a productive environment, allowing our team to focus on their core responsibilities. The ideal candidate is proactive, tech-savvy, and excels in multitasking within a fast-paced setting. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and welcoming workplace.
Duties
- Manage multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer service skills
- Handle front desk responsibilities, greeting visitors and directing them appropriately
- Perform data entry, scanning and maintain accurate filing systems
- Support office management tasks including calendar management, appointment scheduling, and organizing meetings
- Assist with bookkeeping tasks using QuickBooks or similar accounting software
- Provide clerical support such as proofreading documents, preparing correspondence, and managing office supplies
- Support customer support efforts by responding promptly to inquiries and providing exceptional service in person or over the phone
Experience
- Proven office experience with a strong background in administrative support and clerical tasks
- Familiarity with office productivity software including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive)
- Experience with data entry, filing systems, and document proofreading to ensure accuracy and professionalism
- Demonstrated ability to manage multiple priorities efficiently through excellent time management and organizational skills
- Previous roles as a receptionist, personal assistant, or medical/dental receptionist are highly desirable
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
- Technical proficiency with office equipment such as multi-line phones, photocopiers, scanners, and basic bookkeeping software like QuickBooks
Join us in creating a vibrant work environment where your organizational talents shine! This role offers an engaging opportunity for those passionate about office administration, customer service excellence, and supporting team success. We value energetic individuals eager to grow their career in a professional setting that recognizes dedication and initiative.
Pay: $8.00 - $12.00 per hour
Work Location: In person
