Posting Details
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
All positions at the NM Public Education Department are based in Santa Fe.
MISSION: EQUITY, EXCELLENCE AND RELEVANCE - The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.
VISION: ROOTED IN OUR STRENGTHS - Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.
College and Career Readiness Bureau:
Our Mission
The College and Career Readiness Bureau (CCRB) of the New Mexico Public Education Department (PED) is dedicated to providing New Mexico students with an educational foundation that takes them from primary school through secondary and postsecondary studies. This foundation encourages exploration and achievement in academic, career and technical education.
Integrating academic and work-ready skills prepares our students for the rigorous demands of college and careers. New Mexico's economic development directly depends on the educational development of our students. Our bureau provides leadership for the state's college and career readiness system.
Our programs prepare students to enter the workforce with the academic and technical skills needed to be successful in the job market. College and career readiness is the unifying force in P-20 education that propels students from a solid foundation of early and secondary learning into rigorous career and technical education programs and college completion goals.
Why does the job exist?
The primary work includes providing leadership, technical assistance, training and direction to school districts and other educational entities regarding the work of the College and Career Readiness Bureau. Plan, direct, evaluate, coordinate and provide oversight for the statewide College and Career Readiness initiatives, especially related to requests for reimbursement and contracts. This position will provide coaching to educational entities in the efficient planning and implementation of state and federal grants for the purpose of efficient fiscal processes. Additionally, this position will coordinate the contract process for the Bureau. This position requires broad use of the Online Budget Management System (OBMS).
How does it get done?
1. Provide oversight for and reconciliation of requests for reimbursement related to state and federal grants.
- Develop policies and procedures that direct the reimbursement process for multiple federal and state funding sources.
- Understand and interpret federal and state statutes and regulations related to grant allowability, requirements and processes to ensure compliance. This includes Carl D. Perkins Career and Technical Education Act, EDGAR (Education Department General Administrative Regulations), and OMB Uniform Grant Guidance for federal awards.
- Coordinate with internal and external partners to accurately reconcile expenditures in alignment with approved budgets, and determine approval or denial of requests for reimbursement.
- Plan, develop, and deliver professional development and technical assistance to assist in the full liquidation of flowthrough grants.
- Direct the statewide fiscal monitoring of Perkins subgrantees in accordance with Perkins law and EDGAR.
2. Coordinate the annual contract process for all intergovernmental agreements, professional services contracts, amendments and related documents.
- Coordinate with internal partners including Bureau management as well as other CCR specialists to determine needed scopes of work and budget available.
- Coordinate with Bureau fiscal specialist for requisitions, POs and any other relevant financial processes related to the contracts, which may include processing accounts payables for some or all contracts.
- Draft consistent contracts for all bureau initiatives, adhering to state procurement guidelines, using up-to-date templates, and including all necessary attachments.
- Submit all contracts within timelines established by PED procurement division.
- Keep accurate records of each contract's status and communicate with Bureau leadership.
3. Perform other duties as assigned related to College and Career Readiness.
Who are the customers?
The primary beneficiaries of this work are high school and community college students. Initiative funding is administered to public and charter high schools, public school districts, and public higher education institutions.
Ideal Candidate
The primary beneficiaries of this work are high school and community college students. Initiative funding is administered to public and charter high schools, public school districts, and public higher education institutions.
Minimum Qualification
Bachelor's degree in Education, Public Administration, or Business Administration and four (4) years of experience as a teacher and/or program administrator. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling eight (8) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid New Mexico's Driver's License.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required. Some occasional travel is required for meetings and conferences.
Supplemental Information
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Agency Contact Information: Marc Duske, (505) 490-7804, or Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
