Position Overview
volerGROUP is seeking a creative, organized, and detail-oriented Marketing & Branding Coordinator to lead and support the company’s marketing, branding, proposal development, and digital presence. This position will play an important role in communicating volerGROUP’s capabilities, experience, and culture to clients, teaming partners, prospective employees, and the communities we serve.
The ideal candidate combines strong graphic design and written communication skills with experience preparing Requests for Qualifications (RFQs), Statements of Qualifications (SOQs), proposals, and marketing materials for professional services firms. Experience within the architecture, engineering, construction (AEC), surveying, transportation, utilities, or municipal consulting industries is highly preferred.
This position will work closely with company leadership, project managers, and technical staff to develop compelling marketing materials, maintain a consistent company brand, manage website content, and coordinate qualification packages for public- and private-sector opportunities.
Responsibilities
RFQs, SOQs & Proposal Development
- Coordinate the development and submission of RFQs, SOQs, proposals, letters of interest, and other qualification-based marketing packages.
- Review solicitation documents and identify submission requirements, evaluation criteria, deadlines, required forms, and supporting documentation.
- Develop proposal outlines, schedules, responsibility matrices, and content requirements.
- Work directly with company leadership, project managers, and technical staff to gather project information and develop compelling proposal content.
- Write, edit, and format firm qualifications, project descriptions, resumes, technical approach narratives, and other marketing content.
- Prepare and maintain SF 330 resumes and project experience, when applicable.
- Ensure proposals are accurate, professional, visually consistent, and fully compliant with solicitation requirements.
- Coordinate final QA/QC reviews and manage electronic and physical proposal submissions.
- Maintain a database of company qualifications, resumes, project descriptions, client references, certifications, and frequently requested proposal information.
- Assist with presentations, interview materials, shortlist presentations, and other business development efforts.
Branding & Graphic Design
Maintain and strengthen volerGROUP’s overall brand identity and visual standards.
Create professional marketing collateral including:
- Qualifications packages
- Brochures
- Project sheets
- Employee resumes
- Presentation graphics
- Recruiting materials
- Social media graphics
- Advertisements
- Conference and event materials
- Internal communications
Develop clean, modern, and visually engaging layouts using Adobe InDesign.
Use Adobe Illustrator, Photoshop, Acrobat, and other Creative Cloud applications to create and edit graphics, photography, illustrations, and marketing materials.
Maintain consistency in logos, fonts, colors, photography, messaging, and overall visual presentation across the organization.
Organize and maintain the company’s library of photographs, graphics, project imagery, templates, and marketing assets.
Website Management & Digital Marketing
Manage and maintain the company website, including development and updating of:
- Project pages
- Service pages
- Employee profiles
- Careers and job postings
- News and company announcements
- Office and contact information
Assist with the design, development, and continued improvement of the company website.
Ensure website content remains current, accurate, visually consistent, and aligned with company branding.
Apply basic SEO and website content optimization principles to improve the company’s online visibility.
Monitor website performance and recommend improvements to content, navigation, and user experience.
Social Media & Company Communications
- Develop and manage content for volerGROUP’s professional social media platforms.
- Create posts highlighting projects, employees, company milestones, community involvement, recruiting, and technical capabilities.
- Develop a consistent content calendar and maintain an active professional online presence.
- Coordinate project photography, employee photography, and field imagery for marketing purposes.
- Assist leadership with company announcements, newsletters, recruiting campaigns, and other communications.
Business Development Support
- Assist leadership with identifying and tracking upcoming RFQs, continuing contracts, and other business development opportunities.
- Maintain marketing and business development calendars and proposal schedules.
- Research potential clients, teaming partners, upcoming projects, and procurement opportunities.
- Support conference, trade show, professional association, and client outreach activities.
- Maintain records of project wins, contract awards, continuing contracts, client relationships, and relevant company experience.
- Work with technical staff to transform complex surveying, mapping, SUE, utility, transportation, and infrastructure information into clear and engaging marketing content.
Required Qualifications
- Bachelor’s degree in marketing, Communications, Graphic Design, Public Relations, Business, or a related field, or equivalent professional experience.
- Experience developing professional RFQs, SOQs, proposals, or qualification packages.
- Strong proficiency with Adobe InDesign.
- Working knowledge of Adobe Creative Cloud, particularly Illustrator, Photoshop, and Acrobat.
- Experience creating and maintaining professional websites using platforms such as WordPress, Web flow, Squarespace, or similar content management systems.
- Strong graphic design and page-layout abilities.
- Excellent writing, editing, proofreading, and organizational skills.
- Ability to communicate technical information in a clear, concise, and visually engaging manner.
- Ability to manage multiple deadlines and projects simultaneously.
- Strong attention to detail and commitment to producing high-quality work.
- Ability to collaborate with executives, project managers, technical professionals, and field personnel.
Software & Skills
- Adobe InDesign
- Adobe Illustrator
- Adobe Photoshop
- Microsoft Word
- Microsoft PowerPoint
- Website/CMS Management
- RFQ/SOQ Development
- Graphic Design
- Professional Writing & Editing
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
