Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
This is an exciting opportunity to join a dynamic, fast-growing organization at the forefront of artificial intelligence development. The ideal candidate will serve as a critical operational backbone for a high-performing team, providing comprehensive administrative and project support to senior leadership and a broader organizational group. This role demands a highly organized, proactive, and resourceful professional who thrives in a fast-paced environment, can manage competing priorities with grace, and brings a strong sense of ownership and discretion to every task. The successful candidate will be a trusted partner to leadership and cross-functional teams alike, helping to ensure the smooth day-to-day operation of a complex and rapidly evolving organization.
Job Responsibilities:
Manage complex executive calendars, including proactive scheduling, prioritization of shifting business needs, travel arrangements, and expense report processing
Partner and cross-collaborate with administrative peers across the broader organization, as well as with HR, Staffing, Finance, and Facilities teams
Manage headcount tracking, open position monitoring, requisition creation, new hire onboarding, and maintenance of distribution lists
Oversee space allocation, anticipate compression issues, coordinate individual and group moves, and manage space-related logistics
Purchase and track equipment for new hires and refresh cycles, including asset tracking, custodian updates, cost center management, and equipment transfers
Review operating budgets and spending activity, identify near-overages, partner with Finance to resolve discrepancies, and act as interim approver on team expense reports to ensure coding accuracy
Plan and execute team off-sites, morale events, All-Hands Meetings, and other organizational events, including cross-team coordination and logistics support
Develop a strong understanding of the rhythm of the business and planning cycles to proactively anticipate needs, manage spend, and align support accordingly
Serve as backup administrative support across the broader administrative group as coverage needs arise
Process purchase orders and manage procurement activities through relevant ordering systems
Requirements:
Minimum of 4 years of demonstrated administrative experience in a fast-paced environment
Prior Microsoft administrative experience required, such as in a Group Business Administrator or vendor Business Administrator capacity
At least 1 year of experience with Microsoft internal tools
4 or more years of customer service experience in an administrative or related capacity
Experience supporting teams with equipment ordering, new hire onboarding, and space management
Experience with purchase order systems and a general understanding of budget management
Advanced calendar management skills, including experience supporting senior or executive-level leaders
Strong verbal and written communication skills with the ability to work effectively across teams and locations
Exceptional organizational skills with a high attention to detail and strong problem-solving ability
Ability to manage multiple priorities simultaneously and respond with appropriate urgency in a fast-paced environment
Strong cross-team collaboration and interpersonal skills
Demonstrated ability to maintain confidentiality and exercise sound judgment, tact, diplomacy, and professionalism at all times
Tech-savvy with the ability to assist team members with general equipment setup questions and troubleshoot basic hardware configurations
Experience with equipment ordering, asset tracking, and procurement processes including purchase orders
Familiarity with headcount management tools and new hire onboarding processes
Experience with budget monitoring and expense report review and approval
Proficiency with Microsoft Outlook, Excel, and Word
Experience with Microsoft internal tools such as Employee Central, TA Hub, HR Insights, MSS, Informa, GMMs, and MS Space preferred
Ability to lift and move standard office equipment such as computers and peripherals
Additional Details:
Location: Redmond, WA (Hybrid: 3 days per week)
Duration: 1 month
Pay Range*: $27.50 - $31 per hour
Weekly Schedule: 40 hours
Job Status: Non-Exempt
Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This role is eligible for the following benefits:
Medical, dental & vision
Hospital plans
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email [email protected]. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
