Location:
On-site project office
Position Overview:
We are looking for a local candidate to support our Supervisor with daily administrative tasks during the project. This position is intended to provide on-site administrative, documentation, coordination, and communication support to help keep the project organized and properly documented.
The Site Officer will work closely with the Supervisor, Project Manager, subcontractors, and office team to ensure that all required documentation, attendance records, personnel records, equipment records, and project-related administration are properly maintained.
This is not a position intended to manage the installation work or replace the Supervisor. The main purpose is to support the Supervisor and help reduce the administrative workload on site.
Main Responsibilities:
- Provide daily administrative support to the Supervisor on site
- Manage and archive internal and external project documentation, forms, protocols, and records
- Support the preparation and organization of site documentation required by the customer
- Maintain worker documentation and assist with updates required by the customer or project rules
- Support daily/weekly attendance tracking for workers on site
- Assist with communication between site workers, subcontractors, Supervisor
- Help coordinate and document toolbox meetings, safety records, attendance lists, and other required site paperwork
- Support basic safety documentation, including records related to PPE, method statements, risk assessments, and site instructions
- Maintain administrative records of tools, equipment, consumables, and company assets assigned to the project
- Assist with tracking construction equipment, machinery, inspections, and service records
- Support vehicle records for vehicles assigned to the project
- Support coordination of travel, accommodation, and operational needs for workers when required
- Help maintain order and structure in the project office and site documentation
- Escalate any non-standard issues or missing information to the Supervisor or Project Manager
Required Skills and Experience:
- Local candidate preferred
- Previous experience in construction site administration, technical administration, warehouse projects, logistics projects, or similar environment is preferred
- Good computer skills, especially Microsoft Excel, Word, Outlook, and general document management
- Organizational skills and attention to detail
- Ability to work independently and follow instructions
- Reliable, responsible, and proactive approach
- Ability to communicate with site workers, subcontractors, Supervisor, Project Manager, and office team
- Driver’s license is an advantage
Language Requirements:
- English is required
- Spanish is required
Knowledge of both English and Spanish is necessary due to daily communication with our subcontractors and site teams.
What We Are Looking For:
We are looking for a reliable and organized person who can become the Supervisor’s right hand on site from an administrative point of view. The person should be able to keep documentation under control, communicate clearly with workers and subcontractors, and help ensure that the project administration is accurate, complete, and up to date.
The ideal candidate should be detail-oriented, communicative, responsible, and comfortable working in a construction site environment.
Summary:
We are looking for a local Site Officer / Site Admin to support the Supervisor during the project. The main responsibilities will include documentation, attendance tracking, worker records, equipment and tool records, safety documentation support, communication with subcontractors, and general administrative coordination on site.
English and Spanish are both required for this position.
Pay: $20.00 - $22.00 per hour
Work Location: In person
