Job Summary
Join our dynamic team as an Overnight Front Desk Associate, where you will be the welcoming face and efficient coordinator for our facility during nighttime hours. This role is vital in ensuring smooth operations, providing exceptional customer service, and maintaining a secure and organized environment. You will handle a variety of administrative tasks, manage multi-line phone systems, and support office management functions—all while delivering friendly, professional support to visitors and staff alike. If you thrive in a fast-paced setting, possess strong organizational skills, and enjoy helping others, this is the perfect opportunity to shine!
Duties
- Greet visitors and guests warmly, ensuring a positive first impression
- Answer and direct all incoming calls using multi-line phone systems with professionalism and courtesy
- Manage office operations including filing, data entry, and document proofreading to maintain accuracy and efficiency
- Support calendar management and scheduling for staff or events using Google Workspace or Microsoft Office tools
- Assist with basic bookkeeping tasks such as invoicing or QuickBooks data entry to support financial processes
- Maintain security protocols by monitoring CCTV surveillance and conducting routine inspections of the premises
- Handle clerical duties such as filing, organizing documents, and managing office supplies to keep the workspace tidy and functional
- Provide customer support by addressing inquiries promptly and courteously, both in person and via phone or email
- Support administrative tasks like proofreading correspondence, managing office emails, and supporting personal assistant responsibilities as needed
- Demonstrate excellent phone etiquette while managing multiple responsibilities efficiently during overnight hours
Experience
- Prior experience working at a front desk or in office management roles preferred
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry systems
- Bilingual abilities are highly valued to assist diverse visitors and staff effectively
- Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment
- Clerical experience including filing, proofreading, calendar management, and administrative support preferred
- Customer service background emphasizing professional communication and problem-solving skills
- Experience with office software such as QuickBooks for bookkeeping or similar financial tools is advantageous
- Familiarity with multi-line phone systems and phone etiquette during busy periods
Join us overnight to be an essential part of our team—delivering outstanding service while ensuring our facility runs smoothly through the night. We’re committed to fostering a supportive environment where your organizational talents shine!
Pay: From $10.50 per hour
Benefits:
Work Location: In person
