Client Overview:
Our client is an innovative financial AI company transforming the way businesses leverage artificial intelligence to make smarter financial decisions. By combining advanced technology with financial expertise, they deliver cutting-edge solutions that help organizations streamline operations, improve forecasting, and drive growth. They are seeking a
Workplace Coordinator to join their Administrative team on a contract-to-perm basis. This individual will play a key role in supporting daily office operations and fostering an organized, collaborative workplace. This is an open-ended contract opportunity.
Salary/Hourly Rate:
$30/hr
Position Overview:
The Workplace Coordinator will provide administrative and operational support to leadership and internal teams while overseeing the day-to-day functions of the office. The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced, technology-driven environment. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities while maintaining a professional and welcoming office atmosphere.
Responsibilities of the Workplace Coordinator:
- Serve as the primary point of contact for office operations and administrative support.
- Manage calendars, schedule meetings, and coordinate conference room reservations.
- Welcome clients, candidates, vendors, and visitors while maintaining a polished front desk presence.
- Coordinate office logistics, including mail, deliveries, and vendor relationships.
- Order office supplies, snacks, and equipment while managing inventory.
- Support leadership and cross-functional teams with administrative tasks and special projects.
- Assist with meeting coordination, team events, and internal communications.
- Maintain office policies, procedures, and operational documentation.
- Ensure the office remains organized, well-stocked, and operating efficiently.
- Perform additional administrative duties as needed.
Required Experience/Skills for the Workplace Coordinator:
- 2+ years of experience in an office coordinator, administrative, receptionist, or office management role.
- Strong organizational, time management, and multitasking skills.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Professional, customer-service-oriented demeanor with strong interpersonal skills.
- Ability to work independently while collaborating effectively with cross-functional teams.
- High level of discretion when handling confidential information.
Preferred Experience/Skills for the Workplace Coordinator:
- Experience supporting a technology, fintech, financial services, or startup environment.
- Experience working in a fast-paced, high-growth organization.
- Familiarity with workplace collaboration tools such as Slack, Google Workspace, or similar platforms.
Education Requirements:
- Bachelor's degree is required.
Benefits:
- Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
Job Wrapping ID: #LI-AJ3
About Atrium: What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy . As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO
Position ID: 401057
