Job Overview
FPS Civil is seeking a highly organized, detail-oriented Operations Coordinator to support our Operations Manager and field operations team. This is a full-time position that plays a vital role in keeping our construction projects operating efficiently by coordinating daily operational activities, equipment logistics, utility locate requests, field staffing, and shop operations.
The Operations Coordinator serves as a central point of communication between field personnel, project teams, equipment vendors, and the shop to ensure our crews have the resources they need to perform work safely and efficiently.
This position is ideal for someone who enjoys working in a fast-paced construction environment, excels at multitasking, and takes pride in staying organized while supporting multiple priorities.
Key Responsibilities:
Field Operations Support
o Coordinate daily support activities for field operations.
o Assist with scheduling field employees in coordination with Superintendents and Foremen.
o Communicate staffing changes and operational needs across multiple projects.
o Support the Operations Manager with day-to-day operational coordination.
Arizona 811 (Blue Stake) Management
o Submit, renew, and manage Arizona 811 utility locate requests.
o Track locate expiration dates and ensure tickets remain current throughout project duration.
o Coordinate with project teams to ensure utility locates are maintained before work begins.
Rental Equipment Coordination:
o Procure rental equipment and tools as requested by project teams.
o Coordinate delivery, pickup, exchanges, and off-rent requests with rental vendors.
o Track rental equipment locations and usage across multiple projects.
o Resolve equipment issues by working directly with rental companies.
o Maintain rental documentation and equipment records.
o Review, code, reconcile, and process rental invoices for accounting.
Equipment & Fleet Administration:
o Assist with tracking company-owned equipment and utilization.
o Coordinate paperwork related to new equipment acquisitions.
o Maintain equipment records and supporting documentation.
o Work with field mechanics to ensure preventative maintenance schedules are completed.
o Help coordinate equipment servicing, inspections, fueling, lubrication, and repairs.
o Assist in maintaining accurate fleet maintenance records.
Shop Operations Support:
o Serve as a liaison between field operations and the company shop.
o Coordinate equipment movement between projects and the shop.
o Assist with scheduling repairs and maintenance activities.
o Help ensure equipment availability aligns with project needs.
Administrative Responsibilities:
o Enter operational data into the company's accounting and equipment management systems.
o Maintain organized electronic records and supporting documentation.
o Prepare reports and assist with operational tracking as requested.
o Communicate professionally with vendors, subcontractors, and internal staff.
Qualifications:
3+ years of administrative or operations coordination experience, preferably in heavy civil construction or a related industry.
Strong organizational and time management skills.
Ability to manage multiple priorities simultaneously.
Excellent verbal and written communication skills.
Experience coordinating equipment, logistics, scheduling, or field operations is highly preferred.
Proficiency with Microsoft Office, including Outlook, Excel, and Word.
Experience with construction accounting or ERP software (Vista/Viewpoint experience is a plus).
Ability to work independently while collaborating effectively with multiple departments.
Preferred Experience:
Heavy civil construction experience.
Arizona 811 (Blue Stake) ticket management.
Equipment rental coordination.
Fleet or equipment administration.
Construction operations support.
What We're Looking For
The ideal candidate is someone who enjoys bringing order to a busy environment. They are proactive, dependable, detail-oriented, and able to anticipate the needs of field operations before issues arise. They thrive in a fast-paced construction setting and enjoy helping multiple teams stay organized and productive.
This position offers the opportunity to become an integral member of our operations team and play a key role in supporting the successful execution of our construction projects.
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
Why work for FPS Civil?
Competitive Pay!
Great benefits which include medical, dental, vision, short & long term disability, life insurance, critical illness, accident insurance, PTO, and 401k!
FPS Civil is 100% Employee Owned (ESOP). We are looking for self-motivated team players to join our team and help us grow to the next level. If that is you and you have the required experience, please be sure to apply! If you do not have the required experience but are interested in applying for other positions, please check out our career web page and send us a resume! We can also be found on LinkedIn!
https://fpscivil.com/careers/
https://www.linkedin.com/company/fpscivil/
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
