Stadium Oil is a family-owned and operated company with a strong reputation for reliability and exceptional customer service throughout the North Shore. As a well-established local business, we take pride in fostering a supportive, team-oriented workplace where employees are valued, respected, and encouraged to build long-term careers.
We are seeking a highly organized, motivated, and detail-oriented Administrative Coordinator to support our daily office operations. The ideal candidate thrives in a fast-paced environment, takes initiative, works independently, and enjoys providing outstanding service to both customers and coworkers. Flexible schedule available.
Job Responsibilities
- Answer and manage a multi-line phone system with professionalism and efficiency
- Assist customers with orders, account inquiries, and payment processing
- Post and reconcile customer payments, including third-party transactions
- Support Accounts Receivable (A/R) and Accounts Payable (A/P) functions
- Maintain accurate customer records and account documentation
- Assist with billing, invoicing, and account reconciliations
- Manage office supply inventory and place orders as needed
- Perform administrative duties including scanning, filing, and document management
- Support the Office Manager with daily operations and special projects
- Identify opportunities to improve office efficiency and streamline workflows
Job Qualifications
- 3+ years prior experience in an administrative, office management, or similar role
- Strong organizational skills with exceptional attention to detail
- Ability to work independently, prioritize tasks, and manage multiple responsibilities
- Proficiency in Microsoft Excel and other Microsoft Office applications
- Experience with accounting or bookkeeping functions is preferred
- Excellent communication and customer service skills
- Ability to thrive in a fast-paced, high-volume work environment
- Ability to occasionally lift-up to 25 pounds
We offer competitive hourly pay, dental insurance, paid time off, a retirement plan, and employee discounts.
Equal Employment Opportunity Employer
Pay: $25.00 - $28.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Paid time off
Work Location: In person
