The Accounts Receivable / Administrative Assistant is responsible for supporting the accounting and administrative functions of the company. This position manages customer invoicing for waste and local oil & gas accounts while providing general office support and exceptional customer service.
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Process accounts receivable for waste, hazardous waste, and local oil & gas customers.
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Prepare, review, and distribute customer invoices in a timely and accurate manner.
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Monitor outstanding accounts and assist with collections and payment follow-up.
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Generate and analyze accounting, billing, and operational reports.
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Enter and maintain accurate financial records in QuickBooks.
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Reconcile customer accounts and resolve billing discrepancies.
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Answer and direct incoming telephone calls professionally.
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Provide customer service by responding to billing and account inquiries.
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Assist with general administrative and clerical duties as assigned.
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Work collaboratively with operations and management to ensure accurate billing and customer satisfaction.
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Experience with accounts receivable and invoicing preferred.
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Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook).
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Strong organizational skills and attention to detail.
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Excellent verbal and written communication skills.
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Ability to prioritize multiple tasks in a fast-paced environment.
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Professional customer service skills and a positive attitude.
