Description:
Position Summary
We are seeking a friendly, organized, and detail-oriented Front Desk Receptionist / Office Administrator to serve as the first point of contact for our office. This individual will provide exceptional customer service while ensuring the office operates efficiently on a day-to-day basis. The ideal candidate is professional, dependable, proactive, and thrives in a fast-paced environment while balancing multiple priorities.
Requirements:
- MUST BE FLUENT IN SPANISH
- Greet visitors, clients, vendors, and employees in a professional and welcoming manner.
- Answer and direct incoming phone calls and emails promptly.
- Manage visitor check-in procedures and maintain office security.
- Receive, sort, and distribute incoming mail and deliveries.
- Coordinate outgoing mail and courier services.
- Maintain an organized, clean, and professional front office environment.
- Order and manage office supplies, kitchen inventory, and equipment.
- Schedule meetings and reserve conference rooms.
- Assist with calendar management and appointment scheduling.
- Coordinate office maintenance requests and vendor appointments.
- Support company events, meetings, and employee activities.
- Prepare, proofread, and distribute correspondence and documents.
- Maintain electronic and physical filing systems.
- Assist with data entry and record management.
- Create reports, spreadsheets, and presentations as needed.
- Handle confidential information with discretion and professionalism.
- Assist various departments with administrative projects.
- Support onboarding activities for new employees.
- Help coordinate travel arrangements and expense reporting when needed.
- Perform additional administrative duties as assigned.
- High school diploma or equivalent required; Associate's degree preferred.
- 2+ years of experience in a receptionist, administrative assistant, or office administration role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with office equipment including copiers, printers, and multi-line phone systems.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Ability to multitask and prioritize responsibilities in a fast-paced environment.
- Professional appearance and customer-focused attitude.
- Strong attention to detail and problem-solving skills.
- Experience supporting multiple departments or executives.
- Familiarity with HR, payroll, or accounting administrative functions.
- Experience using office management or scheduling software.
- Outstanding customer service
- Professional communication
- Organization and attention to detail
- Time management
- Multitasking
- Reliability and accountability
- Problem-solving
- Team collaboration
- Confidentiality and discretion
- Adaptability
- Ability to sit, stand, and walk throughout the workday.
- Occasionally lift or move items up to 25 pounds.
- Ability to operate standard office equipment.
- Competitive salary
- Paid Time Off (PTO)
- Medical, Dental, and Vision Insurance
- 401(k) with company match (if applicable)
- Paid Holidays
- Professional development opportunities
