Academic Pathways Advisor

The University of Louisiana at Monroe -
Monroe, LA

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Job Details

Full-time
6 days ago

Benefits

Wellness program

Qualifications

School experience
Event planning logistics
Educational administrative software
Recruitment database management
Student mentoring
Faculty collaboration
Spreadsheets
Presentations for conferences or internal meetings
Academic institution experience
Student database management
Student information system
Employee relationship building
Bachelor's degree
Special events experience
Working with families
Experience at colleges/universities
Productivity software
University experience

Full Job Description

Job Summary

The Academic Pathways Advisor supports the College of Pharmacy’s efforts to strengthen enrollment, improve student progression, and provide specialized academic guidance for students pursuing pharmacy and toxicology pathways. This position serves as a primary point of contact for pre-pharmacy/tox students, prospective students, applicants, and feeder institutions. The position also supports College-level pathway events, prospective student communication, and outreach activities designed to help students understand and successfully navigate pharmacy and toxicology academic pathways.

Duties and Responsibilities

Academic Advising and Student Pathway Support

Serve as academic advisor for assigned pre-pharmacy students.
Provide academic pathway advising for toxicology students, as assigned.
Assist students with course planning, registration, prerequisite completion, and degree planning.
Monitor student progression, academic standing, and readiness for admission or continued progression.
Coordinate advising appointments and maintain accurate advising records.
Assist with transfer evaluations and prerequisite verification.
Help students understand admission requirements, progression standards, application timelines, and career pathways.
Identify and assist students experiencing academic difficulty.
Refer students to wellness, academic support, financial aid, accessibility, or other student support services as needed.
Coordinate pre-pharmacy student success initiatives.
Support retention and persistence efforts for students in pharmacy and toxicology pathways.
30% Manage the college’s wellness program for all students, faculty, and staff.

Prospective Student and Applicant Support

Conduct prospective student appointments, individual visits, and tours.
Maintain regular communication with prospective students and applicants.
Support applicant communication workflows.
Provide individualized guidance to students considering pharmacy or toxicology programs.
Assist students with understanding prerequisite sequencing, transfer options, application steps, and program expectations.
Support interview day logistics and admissions events.
Track prospective student contacts, advising interactions, event participation, and applicant engagement.

College-Level Pathway Events and Outreach Support

Coordinate and participate in College-level pathway events, including PharmFUTURE, PharmJr., PREP, Future Pharmacist Club activities, and related initiatives.
Travel to recruitment fairs, feeder schools, community colleges, and other outreach events to provide program-specific academic pathway guidance.
Maintain relationships with pre-pharmacy advisors, high school counselors, feeder institutions, and community colleges.
Assist with planning and implementation of orientation programs and transition activities for incoming students.
Advise and oversee the Future Pharmacist Club Facebook group.
Support recruitment-related data tracking and reporting for College-level planning.

Communication, Data, and Program Support

Maintain accurate records of student contacts, advising appointments, outreach activities, and pathway engagement.
Assist with tracking recruitment, advising, progression, and conversion data.
Prepare reports related to prospective student engagement, advising activity, event participation, and enrollment pathway outcomes.
Collaborate with faculty and staff to identify barriers to student progression and recommend improvements.
Support continuous improvement of advising processes, communication workflows, and pathway initiatives.
Assist with development of student-facing materials related to prerequisite planning, academic pathways, admissions preparation, and transition support.
Perform other duties as assigned in support of College enrollment, student success, and academic pathway development.

Minimum Qualifications

Bachelor’s degree from an accredited institution.
Experience in academic advising, student services, recruitment support, admissions, higher education, student success, or a related area.
Strong interpersonal, organizational, and communication skills.
Ability to work effectively with students, faculty, staff, families, school counselors, and external partners.
Ability to manage multiple priorities, events, communications, and student interactions.
Willingness and ability to travel for school visits, community college visits, recruitment fairs, and College outreach events.
Proficiency with common office software, student information systems, databases, spreadsheets, and communication tools.
Be able to articulate the College of Pharmacy’s mission and values and discuss requirements and curriculum with prospective students, school counselors and parents through one-on-one encounters, in group settings and through pre-prepared presentations.

Knowledge, Skills, and Abilities
The successful candidate should demonstrate:

Strong commitment to student success and enrollment growth.
Ability to provide clear, accurate, and student-centered academic guidance.
Understanding of prerequisite planning, degree progression, transfer evaluation, and professional program preparation.
Strong public speaking and presentation skills.
Ability to build and maintain relationships with internal and external partners.
Strong follow-through and attention to detail.
Ability to communicate effectively with prospective students, current students, families, faculty, staff, and external advisors.
Ability to work independently while also contributing to a collaborative team environment.
Ability to represent the College professionally at events, school visits, and community outreach activities.
Ability to maintain confidentiality and handle student information appropriately

Supplemental Information

General Expectations

Exhibit pleasant, courteous, and cooperative behaviors at all times. Refrain from any evidence of bad mouthing, talking down to anyone, or negative representation of their department, themselves, co-workers, students, or any member of our university family.
Serve as a productive member of the Pharmacy team by minimizing unnecessary/unplanned absences from work, reporting to work on time, returning from breaks on time, and avoiding conflict or instigating situations with coworkers, supervisors, students, or other staff that negatively impact the working relationship. The University reserves the right to require an employee to be examined by a health care professional designated by the University at its discretion, especially where abuse is suspected.
Receive no valid complaints about conduct during the year from peers.
Respond to requests for information within 2 business days.
Identify and communicate career goals to manager and develop a career development plan, to be updated each year.
Identify two most important leadership gaps that may impede work performance.
Determine at least one means to close each of the skill gaps identified.
Demonstrate initiative and resourcefulness prior to engaging others in resolution of problems/issues.

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Job Summary

Duties and Responsibilities

Minimum Qualifications

Supplemental Information

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