Calendar & Schedule Management
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Manage and coordinate calendars for multiple Field Operations Managers
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Block and adjust time for site visits, scheduled concrete pours, meetings, and inspections
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Set up alerts, reminders, and notifications to support time-sensitive field activities
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Proactively communicate and respond to same-day schedule changes and urgent updates
Administrative & Operational Support
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Serve as a primary administrative point of contact for Field Operations Managers
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Coordinate internal and external meetings, including logistics and confirmations
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Maintain accuracy and organization across calendars, schedules, and communications
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Anticipate needs and provide proactive administrative support to minimize disruptions to field operations
Communication & Coordination
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Communicate effectively with Operations Managers, field teams, and internal departments
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Promote Suntec's core principles to cultivate a collaborative, accountable work culture and create an ESOP mindset that emphasizes ownership, teamwork, and long-term investment.
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Ensure timely dissemination of schedule changes and operational updates
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Support collaboration between office and field teams
Qualifications:
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Prior experience in an administrative, coordinator, or executive support role (construction or operations environment preferred)
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Strong calendar management skills with the ability to juggle multiple leaders and shifting priorities
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Exceptional organizational skills and attention to detail
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Ability to work calmly and efficiently in a high-volume, fast-changing environment
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Professional communication skills (written and verbal)
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Proficiency with Microsoft Outlook, Teams, PowerPoint and other standard office tools
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Reliable, punctual, and comfortable working a consistent in-office schedule
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Preferred: Bilingual
The Administrative Coordinator provides dedicated support to our Field Operations Managers our various operating groups including Foundations, Flatwork, Structural, Tilt, Finish, and Patch.
This role plays a critical part in keeping field operations running smoothly. The ideal candidate thrives in a fast‑paced environment, excels at managing multiple calendars and priorities, and is comfortable supporting leaders whose schedules change frequently due to jobsite demands
