Winston Manor – Chicago, IL
Winston Manor is seeking an organized, dependable, and detail-oriented Staffing Coordinator to support our Nursing Department. The Staffing Coordinator is responsible for coordinating nursing schedules, monitoring daily staffing needs, and working closely with nursing leadership to help maintain appropriate coverage throughout the facility.
This position is ideal for someone who is highly organized, communicates effectively, and can adapt quickly to changing staffing needs in a fast-paced healthcare environment.
Supportive and team-oriented work environment
Health, dental, and vision insurance
401(k) with employer match
Training and professional development opportunities
Opportunities to grow within the organization
Collaborative work with nursing and facility leadership
Develop, maintain, and update nursing schedules for RNs, LPNs, and CNAs
Coordinate daily nursing staffing and assist with maintaining appropriate coverage
Monitor staffing levels, open shifts, call-offs, absences, and schedule changes
Contact available nursing staff to assist with filling open shifts and call-offs
Work closely with the Director of Nursing, Assistant Director of Nursing, and facility leadership regarding staffing needs
Communicate schedules and staffing changes to nursing employees in a timely manner
Maintain accurate employee schedules and staffing records
Track employee availability, requested time off, and approved schedule changes
Assist with coordinating coverage for vacations, leaves of absence, and other anticipated absences
Review upcoming schedules to identify potential staffing shortages and address coverage needs proactively
Maintain current nursing employee contact and availability information
Assist with onboarding and scheduling newly hired nursing employees
Coordinate with Human Resources and nursing leadership regarding new hires, employee status changes, leaves, and separations as appropriate
Maintain confidentiality of employee and facility information
Prepare staffing reports and documentation as requested by leadership
Follow facility policies and applicable staffing procedures
Perform additional staffing and administrative responsibilities as assigned
Previous staffing, scheduling, healthcare, long-term care, or administrative experience preferred
Experience scheduling nursing or healthcare staff strongly preferred
Strong organizational and time-management skills
Excellent verbal and written communication skills
Strong attention to detail and accuracy
Ability to manage frequent schedule changes and competing priorities
Ability to communicate professionally with employees and facility leadership
Comfortable using scheduling systems, computers, email, and other office technology
Ability to maintain confidentiality and handle employee information appropriately
Dependable, professional, responsive, and able to work effectively in a fast-paced environment
Must meet applicable health and background requirements
Full-time position
Schedule may vary based on nursing staffing and facility needs
Some weekend, holiday, or after-hours availability may be required to assist with urgent staffing needs
Intermediate Care Facility (ICF) | Long-Term Care | Nursing Administration
Winston Manor is looking for a Staffing Coordinator who can provide consistent organization and communication while helping ensure our Nursing Department has the coverage needed to support quality resident care.
