Location: Bayonne, NJ | Position Type: Full-Time
Are you highly organized, detail-oriented, and customer-focused? We’re looking for a reliable Administrative Assistant to join our growing team! This role is crucial in supporting our operations, HR, and client communications while keeping our systems running smoothly.
Key Responsibilities:
Provide administrative and clerical support across departments
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Handle employee onboarding, HR documentation, and ADP/payroll processing
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- Manage job scheduling and dispatching through platforms like Jobber
Process and track invoices, purchase orders, and vendor payments
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Communicate with clients in a professional and timely manner via phone and email
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Assist with reporting, database entry, and file management
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Translate documents and support bilingual communication (Spanish/English)
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Support day-to-day office tasks, ensuring everything runs efficiently
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Requirements:
- Bilingual in English and Spanish (spoken and written) – required
2+ years of administrative support or office management experience
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Strong written and verbal communication skills
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- Working knowledge of ADP, HR practices, and basic payroll functions
- Experience with Jobber or similar scheduling/invoicing software – a plus
Excellent customer service skills
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Proficient in Microsoft Office Suite and Google Workspace
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Highly organized with the ability to multitask and meet deadlines
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Discretion with confidential information
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What We Offer:
Competitive hourly rate or salary $ 23 an hr. (commensurate with experience)
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Paid time off and holidays
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Opportunity to grow within a supportive and fast-paced company
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- Positive and bilingual-friendly work environment
